Facility Coordinator

Hitachi Automotive Systems Americas, Inc.; Stockholms kommun; On-site; SEK 420,000 - 560,000; Full time

Job summary

Hitachi Rail STS Sweden AB is seeking a Facility Coordinator to join our Solna office. The role reports to the Facility Manager and focuses on managing front office services, coordinating contractors, and ensuring smooth daily operations to deliver a safe and welcoming workplace for employees and visitors.

The ideal candidate has at least 3 years of experience in office administration or facility coordination, strong organizational and communication skills, and proficiency in Microsoft Office

Qualifications

• Strong organizational, administrative and communication skills.
• Proactive, solution-focused, and hands-on with ownership of tasks.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word and PowerPoint).
• Fluent Swedish and English; valid driver’s license.

Responsibilities

• Manage front office services: welcoming providers, switchboard, postal services, meeting rooms, keys.
• Coordinate vendors, contractors and landlord-related activities for repairs and services.
• Provide administrative support to the Facility Manager and ensure safety procedures.
• Monitor office supplies, facilities operations and drive continuous improvement.

Skills

Organizational skills

Administrative skills

Communication skills

Tools

Outlook

Excel

Word

PowerPoint

Job description

Location:Solna, Stockholm, SwedenJob ID:R0113422Date Posted:2025-11-28Company Name:HITACHI RAIL STS SWEDEN ABProfession (Job Category):Administration & FacilitiesJob Schedule:Full timeRemote:NoAbout UsA career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.Job Description:Facility Coordinator – Full-Time, SolnaWe are currently looking for a Facility Coordinator to join our team in Solna.We are seeking a professional, reliable and highly organized individual to support the day-to-day operations of our workplace in Solna. In this role, you will play a key part in ensuring efficient workplace services and helping to create a safe, functional and welcoming environment for employees and visitors.The role works closely with the Facility Manager and requires a proactive, hands-on individual who enjoys taking ownership of workplace services and daily office operations.This is a full-time, office-based position reporting to the Facility Manager and requires a full-time on-site presence.Key Responsibilities:Manage front office services, including welcoming service providers, operating the switchboard, postal services, meeting rooms, key cards and loan keys.Proactively ensure workplace services are maintained and operating effectively, including office supplies, printers, cleaning, waste management, coffee machines, fruit deliveries, security, plants, carpets and other office-related services.Coordinate company vehicle administration, including inspections, servicing, repairs, and related documentation.Register, coordinate and follow up on repairs, maintenance requests and facility-related service activities.Support the coordination of vendors, contractors and landlord-related activities regarding repairs, maintenance and workplace services.Provide administrative and operational support to the Facility Manager, including data collection, reporting and documentation.Assist in ensuring compliance with company policies, workplace regulations and safety procedures.Identify opportunities for continuous improvement and support workplace projects and service enhancement initiatives.Essential Requirements:Minimum 3 years of experience in office administration, workplace services, facility coordination, reception, or a similar role.Experience coordinating service providers, contractors and/or workplace-related services.Strong organizational, administrative and communication skills.Proven ability to manage multiple tasks simultaneously while maintaining attention to detail and proactively adjusting priorities when required.Proficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint.Excellent written and verbal communication skills in both Swedish and English.Valid driver’s licence.Personal QualitiesProactive, solution-focused, and hands-on, with a strong sense of ownership and accountability.Self-motivated and capable of working independently across a broad range of responsibilities, while also being a collaborative team player.Professional, confident, and trustworthy in interactions with employees, suppliers, contractors and external stakeholders, demonstrating high level of integrity.Flexible, adaptable, and highly service-minded, with a commitment to delivering excellent workplace experience.Desirable Qualifications:Knowledge of workplace health & safety and security practices.Experience supporting office moves, refurbishments, or workplace improvement initiatives.Experience in project administration, planning, coordination or similar support functions.Welcome with your application no later than 31 August 2026.SACO Ann Christin Bengtsson [e-mail] Souvik Biswas souvik.biswas @hitachirail.com#LI-LP1Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers .At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail