Dynamic Workplace & Facilities Coordinator

CBRE; Stockholms kommun; On-site; SEK 450,000 - 580,000; Full time

Benefits offered by this job

Competitive benefits

International reach

Nordic presence

Job summary

CBRE in Stockholm is seeking a Workplace & Facilities Coordinator to support day-to-day operations at the Stockholm site, delivering front-of-house services and coordinating facility activities.

You will manage vendor relationships, oversee maintenance, cleaning, catering, and space planning, while working with a global tech client and local teams in Swedish and English.

The role offers a stable environment, opportunities for development, and a collaborative culture aligned with CBRE's values.

Qualifications

• Experience in facilities management, hospitality, office services, or related field.
• Strong organisational and multitasking skills.
• Excellent communication in Swedish and English (required for managing local vendors and international stakeholders).
• Proficiency with common workplace tools (MS Office, ticketing/CMMS systems).
• A customer-service oriented mindset with the ability to build positive relationships with stakeholders.

Responsibilities

• Providing front-of-house and workplace support, ensuring a welcoming and well-maintained office environment.
• Coordinating and overseeing facility services including maintenance, cleaning, catering, and office supplies.
• Managing vendor relationships and ensuring service level agreements are met.
• Supporting workplace events, office moves, and space planning activities.
• Handling incoming service requests and ensuring timely resolution via the ticketing system (CMMS).
• Conducting regular site inspections and walkthroughs to uphold health & safety standards.
• Supporting the Senior Facilities Manager with reporting, budgeting, and project coordination.
• Acting as a key point of contact for building occupants and stakeholders on site.

Skills

Facilities management

Hospitality

Office services

Organisational skills

Communication (Swedish & English)

MS Office

CMMS

Customer-service mindset

Tools

MS Office

CMMS

Job description

CBRE in Stockholm is seeking a Workplace & Facilities Coordinator to support day-to-day operations at the Stockholm site, delivering front-of-house services and coordinating facility activities.

You will manage vendor relationships, oversee maintenance, cleaning, catering, and space planning, while working with a global tech client and local teams in Swedish and English.

The role offers a stable environment, opportunities for development, and a collaborative culture aligned with CBRE's values.