On-Site Facility & Operations Coordinator – Solna

Hitachi Automotive Systems Americas, Inc.; Stockholms kommun; On-site; SEK 420,000 - 560,000; Full time

Job summary

Hitachi Rail STS Sweden AB is seeking a Facility Coordinator to join our Solna office. The role reports to the Facility Manager and focuses on managing front office services, coordinating contractors, and ensuring smooth daily operations to deliver a safe and welcoming workplace for employees and visitors.

The ideal candidate has at least 3 years of experience in office administration or facility coordination, strong organizational and communication skills, and proficiency in Microsoft Office

Qualifications

• Strong organizational, administrative and communication skills.
• Proactive, solution-focused, and hands-on with ownership of tasks.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word and PowerPoint).
• Fluent Swedish and English; valid driver’s license.

Responsibilities

• Manage front office services: welcoming providers, switchboard, postal services, meeting rooms, keys.
• Coordinate vendors, contractors and landlord-related activities for repairs and services.
• Provide administrative support to the Facility Manager and ensure safety procedures.
• Monitor office supplies, facilities operations and drive continuous improvement.

Skills

Organizational skills

Administrative skills

Communication skills

Tools

Outlook

Excel

Word

PowerPoint

Job description

Hitachi Rail STS Sweden AB is seeking a Facility Coordinator to join our Solna office. The role reports to the Facility Manager and focuses on managing front office services, coordinating contractors, and ensuring smooth daily operations to deliver a safe and welcoming workplace for employees and visitors.

The ideal candidate has at least 3 years of experience in office administration or facility coordination, strong organizational and communication skills, and proficiency in Microsoft Office