Facility Coordinator

Hitachi Rail; Solna kommun; On-site; SEK 320,000 - 480,000; Full time

Job summary

Hitachi Rail in Solna is seeking a proactive Facility Coordinator to support day-to-day workplace operations and create a safe, functional environment for employees and visitors. This full-time, on-site role reports to the Facility Manager and requires a hands-on, organized approach.

Key duties include managing front office services, coordinating service providers, vehicle administration, repairs and maintenance, and ensuring compliance with safety procedures.

Qualifications

• Minimum 3 years of experience in office administration, workplace services, facility coordination, reception, or a similar role.
• Experience coordinating service providers, contractors and/or workplace-related services.
• Excellent written and verbal communication skills in Swedish and English.

Responsibilities

• Manage front office services, including welcoming service providers, operating the switchboard, postal services, meeting rooms, key cards and loan keys.
• Proactively ensure workplace services are maintained and operating effectively, including office supplies, printers, cleaning, waste management, coffee machines, fruit deliveries, security, plants, carpets and other office-related services.
• Coordinate company vehicle administration, including inspections, servicing, repairs, and related documentation.
• Register, coordinate and follow up on repairs, maintenance requests and facility-related service activities.
• Support the coordination of vendors, contractors and landlord-related activities regarding repairs, maintenance and workplace services.
• Provide administrative and operational support to the Facility Manager, including data collection, reporting and documentation.
• Assist in ensuring compliance with company policies, workplace regulations and safety procedures.
• Identify opportunities for continuous improvement and support workplace projects and service enhancement initiatives.

Skills

Organizational skills

Administrative skills

Communication skills

Multitasking

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

Facility Coordinator – Full-Time, Solna

We are currently looking for a Facility Coordinator to join our team in Solna.

We are seeking a professional, reliable and highly organized individual to support the day-to-day operations of our workplace in Solna. In this role, you will play a key part in ensuring efficient workplace services and helping to create a safe, functional and welcoming environment for employees and visitors.

The role works closely with the Facility Manager and requires a proactive, hands, on individual who enjoys taking ownership of workplace services and daily office operations.

This is a full-time, office-based position reporting to the Facility Manager and requires a full-time on-site presence.

Key Responsibilities

• Manage front office services, including welcoming service providers, operating the switchboard, postal services, meeting rooms, key cards and loan keys.
• Proactively ensure workplace services are maintained and operating effectively, including office supplies, printers, cleaning, waste management, coffee machines, fruit deliveries, security, plants, carpets and other office-related services.
• Coordinate company vehicle administration, including inspections, servicing, repairs, and related documentation.
• Register, coordinate and follow up on repairs, maintenance requests and facility-related service activities.
• Support the coordination of vendors, contractors and landlord-related activities regarding repairs, maintenance and workplace services.
• Provide administrative and operational support to the Facility Manager, including data collection, reporting and documentation.
• Assist in ensuring compliance with company policies, workplace regulations and safety procedures.
• Identify opportunities for continuous improvement and support workplace projects and service enhancement initiatives.

Essential Requirements

• Minimum 3 years of experience in office administration, workplace services, facility coordination, reception, or a similar role.
• Experience coordinating service providers, contractors and/or workplace-related services.
• Strong organizational, administrative and communication skills.
• Proven ability to manage multiple tasks simultaneously while maintaining attention to detail and proactively adjusting priorities when required.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint.
• Excellent written and verbal communication skills in both Swedish and English.
• Valid driver’s licence.

Personal Qualities

• Proactive, solution-focused, and hands, on, with a strong sense of ownership and accountability.
• Self‑motivated and capable of working independently across a broad range of responsibilities, while also being a collaborative team player.
• Professional, confident, and trustworthy in interactions with employees, suppliers, contractors and external stakeholders, demonstrating high level of integrity.
• Flexible, adaptable, and highly service‑minded, with a commitment to delivering excellent workplace experience.

Desirable Qualifications

• Knowledge of workplace health & safety and security practices.
• Experience supporting office moves, refurbishments, or workplace improvement initiatives.
• Experience in project administration, planning, coordination or similar support functions.

31 August 2026

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.