Executive Assistant & Service Coordinator

Hitachi Energy Sweden, Västerås; Västerås kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Flexible working time

Health care and wellness allowance

Mentor during onboarding

Training and education support

Employee discounts via portal

Job summary

Hitachi Energy Sweden Västerås is seeking an experienced administrative assistant to support the Service organization in Västerås. You will act as a trusted contact for managers, employees, consultants and external stakeholders, handling calendar management, travel and expense tasks, and coordinating meetings and workshops.

You will also assist across teams, ensure smooth onboarding/offboarding, and manage access, training systems, and facility-related matters in a global context.

Qualifications

• Experience in an administrative/assistant role.
• Ability to support managers, teams and stakeholders in a structured, service-oriented way.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• High level of integrity, professionalism and discretion with confidential information.

Responsibilities

• Provide dedicated support to the Service Manager, including calendar management, travel and expense administration, meeting/workshop planning, and coordination activities in local and global environments.
• Coordinate meetings, workshops, events, business travel, and related logistics while supporting efficient planning and execution.
• Support several smaller functions and departments with administrative coordination while being part of the Service team.
• Manage onboarding and offboarding activities, including system access, equipment, permissions, and introductions to internal processes.
• Administer access, permits, and training systems such as access cards, SSG, ID06, and parking solutions.

Skills

Administrative support

Calendar management

Communication

Multitasking

Fluency in Swedish

Fluency in English

Tools

Concur

Ariba

ServiceNow

VIM

Outlook

Excel

PowerPoint

Teams

Job description

Hitachi Energy Sweden Västerås is seeking an experienced administrative assistant to support the Service organization in Västerås. You will act as a trusted contact for managers, employees, consultants and external stakeholders, handling calendar management, travel and expense tasks, and coordinating meetings and workshops.

You will also assist across teams, ensure smooth onboarding/offboarding, and manage access, training systems, and facility-related matters in a global context.