Facilities Coordinator

CBRE; Stockholms kommun; On-site; SEK 450,000 - 580,000; Full time

Benefits offered by this job

Competitive benefits

International reach

Nordic presence

Job summary

CBRE in Stockholm is seeking a Workplace & Facilities Coordinator to support day-to-day operations at the Stockholm site, delivering front-of-house services and coordinating facility activities.

You will manage vendor relationships, oversee maintenance, cleaning, catering, and space planning, while working with a global tech client and local teams in Swedish and English.

The role offers a stable environment, opportunities for development, and a collaborative culture aligned with CBRE's values.

Qualifications

• Experience in facilities management, hospitality, office services, or related field.
• Strong organisational and multitasking skills.
• Excellent communication in Swedish and English (required for managing local vendors and international stakeholders).
• Proficiency with common workplace tools (MS Office, ticketing/CMMS systems).
• A customer-service oriented mindset with the ability to build positive relationships with stakeholders.

Responsibilities

• Providing front-of-house and workplace support, ensuring a welcoming and well-maintained office environment.
• Coordinating and overseeing facility services including maintenance, cleaning, catering, and office supplies.
• Managing vendor relationships and ensuring service level agreements are met.
• Supporting workplace events, office moves, and space planning activities.
• Handling incoming service requests and ensuring timely resolution via the ticketing system (CMMS).
• Conducting regular site inspections and walkthroughs to uphold health & safety standards.
• Supporting the Senior Facilities Manager with reporting, budgeting, and project coordination.
• Acting as a key point of contact for building occupants and stakeholders on site.

Skills

Facilities management

Hospitality

Office services

Organisational skills

Communication (Swedish & English)

MS Office

CMMS

Customer-service mindset

Tools

MS Office

CMMS

Job description

Overview

Workplace & Facilities Coordinator

Do you want to work as a Workplace & Facilities Coordinator in a global company with strong local presence and a collaborative culture?

About CBRE

CBRE is the world's leading company in commercial real estate and property-related services, with more than 140,000 employees globally supporting clients in over 100 countries. In Global Workplace Solutions (GWS), we deliver integrated facility management solutions to some of the world's leading companies.

CBRE is a values-driven company guided by our core values RISE: Respect, Integrity, Service and Excellence - values that shape our culture and the way we work together.

We are looking for a Workplace & Facilities Coordinator to join our team supporting a leading global technology client at their Stockholm office.

The Role

In this role, you will contribute to day-to-day operations and service delivery at the Stockholm site.

• Providing front-of-house and workplace support, ensuring a welcoming and well-maintained office environment
• Coordinating and overseeing facility services including maintenance, cleaning, catering, and office supplies
• Managing vendor relationships and ensuring service level agreements are met
• Supporting workplace events, office moves, and space planning activities
• Handling incoming service requests and ensuring timely resolution via the ticketing system (CMMS)
• Conducting regular site inspections and walkthroughs to uphold health & safety standards
• Supporting the Senior Facilities Manager with reporting, budgeting, and project coordination
• Acting as a key point of contact for building occupants and stakeholders on site

Who You Are

We believe you have:

• Experience in facilities management, hospitality, office services, or a related field
• Strong organisational and multitasking skills
• Excellent communication skills in both Swedish and English (required for managing local vendors and international stakeholders)
• Proficiency with common workplace tools (MS Office, ticketing/CMMS systems)
• A customer-service oriented mindset with the ability to build positive relationships with stakeholders

You are service-minded, reliable, proactive and comfortable working in a dynamic setting.

What We Offer

• A stable employer with international reach and strong Nordic presence
• A varied role with opportunities for development
• Competitive benefits according to local market standards
• A dynamic and collaborative work environment supporting a world-leading tech client

Additional Information

Scope: Full-time (trial period may apply)

Location: Stockholm, Sweden

Start date: ASAP

Apply today - selection is ongoing and the position may be filled before the final application date.

All candidates must apply through the system in accordance with GDPR requirements.