Facilities Coordinator

CBRE Group, Inc.; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Competitive local benefits

Job summary

CBRE Group, Inc. is seeking a Workplace & Facilities Coordinator to support the Stockholm site. You will contribute to daily operations, coordinate facility services, and manage vendor relationships while ensuring a safe, welcoming workspace for occupants and stakeholders.

The role requires strong Swedish and English communication, experience in facilities or related fields, and proficiency with MS Office and CMMS tools. Join a global leader with Nordic focus and local impact.

Qualifications

• Experience in facilities management, hospitality, office services, or a related field.
• Strong organisational and multitasking skills.
• Excellent communication in Swedish and English.
• Proficiency with common workplace tools (MS Office, CMMS systems).
• A customer-service oriented mindset with the ability to build positive relationships with stakeholders.

Responsibilities

• Provide front-of-house and workplace support, ensuring a welcoming and well-maintained office environment.
• Coordinate and oversee facility services including maintenance, cleaning, catering, and office supplies.
• Manage vendor relationships and ensure service level agreements are met.
• Support workplace events, office moves, and space planning activities.
• Handle incoming service requests and ensure timely resolution via the ticketing system (CMMS).
• Conduct regular site inspections and walkthroughs to uphold health and safety standards.
• Support the Senior Facilities Manager with reporting, budgeting, and project coordination.
• Act as a key point of contact for building occupants and stakeholders on site.

Skills

Facilities management

Organisational skills

Communication (Swedish & English)

Customer service mindset

Tools

MS Office

CMMS

Job description

Workplace & Facilities Coordinator

Do you want to work as a Workplace & Facilities Coordinator in a global company with strong local presence and a collaborative culture?

About CBRE

CBRE is the world's leading company in commercial real estate and property-related services, with more than 140,000 employees globally supporting clients in over 100 countries. In Global Workplace Solutions (GWS), we deliver integrated facility management solutions to some of the world's leading companies.

CBRE is a values-driven company guided by our core values RISE: Respect, Integrity, Service and Excellence – values that shape our culture and the way we work together.

We are looking for a Workplace & Facilities Coordinator to join our team supporting a leading global technology client at their Stockholm office.

The Role

In this role, you will contribute to day-to-day operations and service delivery at the Stockholm site.

Responsibilities include:

• Providing front-of-house and workplace support, ensuring a welcoming and well-maintained office environment
• Coordinating and overseeing facility services including maintenance, cleaning, catering, and office supplies
• Managing vendor relationships and ensuring service level agreements are met
• Supporting workplace events, office moves, and space planning activities
• Handling incoming service requests and ensuring timely resolution via the ticketing system (CMMS)
• Conducting regular site inspections and walkthroughs to uphold health & safety standards
• Supporting the Senior Facilities Manager with reporting, budgeting, and project coordination
• Acting as a key point of contact for building occupants and stakeholders on site

Who You Are

We believe you have:

• Experience in facilities management, hospitality, office services, or a related field
• Strong organisational and multitasking skills
• Excellent communication skills in both Swedish and English (required for managing local vendors and international stakeholders)
• Proficiency with common workplace tools (MS Office, ticketing/CMMS systems)
• A customer-service oriented mindset with the ability to build positive relationships with stakeholders

You are service-minded, reliable, proactive and comfortable working in a dynamic setting.

What We Offer

• A stable employer with international reach and strong Nordic presence
• A varied role with opportunities for development
• Competitive benefits according to local market standards
• A dynamic and collaborative work environment supporting a world-leading tech client

Additional Information

Scope: Full-time (trial period may apply)
Location: Stockholm, Sweden
Start date: ASAP

Apply today—selection is ongoing and the position may be filled before the final application date.

IMPORTANT: Please submit your CV in English. As this role involves collaboration with international stakeholders and an English-speaking recruitment process, only applications with an English CV will be considered.

All candidates must apply through the system in accordance with GDPR requirements.