Documentation Specialist

Hitachi Energy; Västerås kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Hitachi Energy Grid Integration in Västerås, Sweden, is seeking a Documentation Specialist to join our team full-time in the office. You will manage project documentation, ensure compliance with requirements, and coordinate with engineering and vendors to deliver accurate records.

Ideal candidates hold a Bachelor's degree in engineering, have 3–5 years of documentation experience, are meticulous, and communicate clearly in Swedish and English.

Qualifications

• Bachelor's degree; engineering background preferred.
• 3-5 years of experience in documentation management.
• Meticulous and proactive in supporting all project functions.
• Strong verbal and written communication abilities.
• Fluent in Swedish; English required; Finnish a plus.
• Swedish citizenship required due to security.

Responsibilities

• Manage documentation deliverables within projects per requirements, estimate costs, risks, and follow-up.
• Be the main contact point with customers and stakeholders for documentation requirements and vendor definitions.
• Administrate and check documentation in projects related to technical matters in document management systems.
• Review documents against requirements and coordinate with engineering teams.
• Monitor and report on planned documentation delivery; store or submit documents as needed.
• Identify risks and opportunities; contribute to continuous improvement.

Skills

Documentation management

Proactive work style

Strong verbal and written comm.

Fluent in Swedish

English proficiency

Finnish is a plus

Education

Bachelor's degree

Engineering background preferred

Tools

Document management systems

Job description

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Join Our Team!

We are looking for a Documentation Specialist within Hitachi Energy Grid Integration. The business unit designs and delivers complete substations for distribution and transmission grids. We can offer you an interesting and challenging role in an international, dynamic, and positive working environment. We are interested to learn more about you and what you can contribute with so don’t hesitate to apply even though you don’t fulfil all requirements.

This position is based in Västerås, Sweden. Here you need to be in the office full time.

How You'll Make An Impact

• You will be managing the documentation deliverables within projects based on company's/project's documentation requirements, estimate costs, risks, and follow-up of these throughout a project.
• You will be the main contact point within company and towards customers and other stakeholders when it comes to documentation requirements and defining requirements for vendors.
• Administrate and check documentation in projects related primarily to technical matters in document management systems.
• Reviews documents towards requirements and interacts with the engineering functions that have generated the documents.
• You will be involved in continuously monitoring and follow-up planned project documentation delivery throughout project execution, by clear reporting and regular contact with stakeholders. Based on project phase, also store or submit project documentation.
• Identify the risk and opportunity, make contributions to the continuous improvement works.

Your background

• Bachelor’s degree; engineering background preferred.
• At least 3-5 years’ experience in documentation management.
• Meticulous and used to work in a pro-active way in order to support all functions in the project.
• Strong verbal and written communication abilities.
• Fluent in Swedish. English is a must. Finnish is a plus.
• Due to current security requirements, applicants must hold Swedish citizenship.

More About Us

Are you ready for an exciting new challenge? Does the above description sound like you?

Union representatives - Sveriges Ingenjörer: Nawzad Rashid, [phone]; Ledarna: Frank Hollstedt, [phone]; Unionen: Karin Ulvemark, [phone] or Ingrid Rinaldo, [phone].