Project Documentation Manager

Hitachi Energy Sweden, Ludvika; Ludvika kommun; On-site; SEK 500,000 - 650,000; Full time

Benefits offered by this job

Flexible working time

Health care and wellness allowance

Career possibilities

Training and education support

Employee Benefit Portal with discounts

Job summary

Hitachi Energy Sweden in Ludvika is looking for a Project Documentation Manager to lead documentation management in HVDC projects. You will ensure compliance with requirements and processes, monitor documentation deliverables, and coordinate with global project teams.

The ideal candidate holds a degree in a relevant field, has experience in document control, and is fluent in English and Swedish. The position offers flexible working conditions and excellent career opportunities within Hitachi Energy.

Qualifications

• Bachelor's degree or equivalent experience in project documentation management.
• Experience as Lead Document Control or Project Manager.
• Fluency in English and Swedish, written and spoken.

Responsibilities

• Manage project documentation compliance and deliverables.
• Train project team members in documentation processes.
• Control customer contracts, manage requirements and risks.
• Prepare reports and monitor documentation progress.
• Align with project team, suppliers, and 3rd parties for documentation standards.

Skills

Project documentation management

Lead Document Control

Fluent in English

Fluent in Swedish

Proficient computer skills

Customer-oriented

Education

Bachelor's degree in a relevant field

Tools

Document management systems

Job description

We are seeking a Project Documentation Manager to join our global project documentation team at HVDC. In this role, you will be responsible for Project Documentation Management in HVDC projects. You will be part of a project core team reporting directly to the Project Director. You are expected to ensure compliance with requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the project. Additionally, you will coordinate with Project Document Control resources located in various global locations. Our department consists of other Project Documentation Managers, each working in HVDC EP/EPC tenders and projects.

How you’ll make an impact

• Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
• Provide project team members with training and support to enable them to successfully follow the processes in the project.
• Controlling customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
• Preparing reports and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
• Managing alignment with project team, suppliers and 3rd parties to agree on standards, systems, efficient flow of documentation, etc.
• Making strategic decisions and prioritizing based on big picture analysis

Your background

• A bachelor’s degree in a relevant field or equivalent experience in the function
• Work experience as Lead Document Control, Project Manager, or similar, is available from your previous positions.
• Proficient computer skills and experience from any document management system are advantageous.
• You are responsive, customer-oriented and can see opportunities in your work.
• You are an engaged person who can speak up for your issues, you manage the work in a forward direction.
• Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us

Are you ready for a new exciting challenge? Does the above description sound like you? Welcome to apply now! Applications will be reviewed on an ongoing basis, so don’t delay – apply today!

This position is based in Ludvika. Hiring for multiple positions.

Recruiting Manager Sussanna Kippo, [phone], will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Mikael Hjort, [phone]; Ledarna: Frank Hollstedt, [phone]; Unionen: Fredrik Holmgren, [phone]. All other questions can be directed to Talent Acquisition Partner Kevin Galloway, [e-mail]