Document Controller (Construction Site Project)

Danieli & C. Swedish Branch Filial; Luleå kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Diverse international project exposure

Job summary

Danieli & C. Swedish Branch Filial seeks an experienced Document Controller to manage all project documentation on a major international construction project.

You will ensure drawings, technical documents, contracts and correspondence are properly controlled, distributed and maintained according to procedures. The role requires 3+ years in document control within construction or EPC environments, strong EDMS experience (Aconex/Procore/SharePoint), and excellent organization and English

Qualifications

• 3+ years of experience as a Document Controller in construction, industrial, EPC, infrastructure, or engineering projects.
• Strong understanding of document control procedures and records management practices.
• Experience with EDMS (Aconex/Procore/SharePoint or similar).

Responsibilities

• Establish and maintain the project document control system.
• Manage receipt, registration, distribution, tracking, and archiving of project documentation.
• Control incoming and outgoing correspondence, drawings, specs, submittals and reports.
• Ensure documents are correctly numbered, classified, filed and stored.
• Maintain document registers and tracking logs with latest revisions.
• Coordinate with engineering, procurement, construction, quality and project management teams.

Skills

Document control procedures

Organization & detail orientation

English communication

Time management

Team collaboration

Education

Diploma or Bachelor's degree in related field

Tools

Aconex

Procore

SharePoint

Autodesk Construction Cloud

Job description

We are seeking an experienced and highly organized Document Controller to manage all project documentation for a major construction project. The successful candidate will be responsible for ensuring that drawings, technical documents, contracts, correspondence, and project records are properly controlled, distributed, and maintained in accordance with company procedures and project requirements.

Key Responsibilities

• Establish and maintain the project document control system.
• Manage the receipt, registration, distribution, tracking, and archiving of project documentation.
• Control incoming and outgoing correspondence, drawings, specifications, technical submittals, and reports.
• Ensure that all documents are correctly numbered, classified, filed, and stored.
• Maintain document registers and tracking logs, ensuring the latest revisions are available to project stakeholders.
• Monitor document workflow processes and follow up on overdue submissions and approvals.
• Coordinate with engineering, procurement, construction, quality, and project management teams regarding document submissions and revisions.
• Prepare document status reports and document control metrics for management.
• Support audits by ensuring complete and accurate project records are maintained.
• Ensure compliance with project document control procedures, client requirements, and quality management systems.
• Assist with project handover documentation and final records compilation.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Engineering, Information Management, or a related field.
• Minimum 3 years of experience as a Document Controller in construction, industrial, EPC, infrastructure, or engineering projects.
• Strong understanding of document control procedures and records management practices.
• Experience with electronic document management systems (EDMS), such as Aconex, Procore, SharePoint, Autodesk Construction Cloud, or similar platforms.
• Advanced proficiency in Microsoft Office applications.
• Excellent organizational and administrative skills.
• Strong written and verbal communication skills in English; Swedish is an advantage.

Personal Attributes

• Highly organized and detail-oriented.
• Ability to prioritize and manage multiple document workflows simultaneously.
• Strong sense of accuracy, confidentiality, and accountability.
• Capable of working independently and within multidisciplinary project teams.
• Proactive and solution-oriented approach.

We Offer

• Opportunity to be part of a significant international construction project.
• Dynamic and multicultural working environment.
• Professional development and career growth opportunities.
• Competitive salary and benefits package.

Göteborgs Revision has been appointed to manage this recruitment process on behalf of Danieli & C. Swedish Branch Filial