CMMS & Facilities Coordinator (Stockholm)

Espresso House Group; Stockholms kommun; On-site; SEK 350,000 - 480,000; Full time

Job summary

Espresso House Group in Stockholm is seeking a Property & Facilities Coordinator to own the CMMS platform, coordinate suppliers, and support construction and refurbishment projects across our markets. You will report to the Property & Facilities Consultant and collaborate with Operations, Procurement, Construction, and IT to ensure high-quality delivery.

The role focuses on maintaining facilities across multiple locations, driving improvements, and ensuring efficient maintenance processes within

Qualifications

• Relevant background - Vocational or technical education, or equivalent practical experience in facility management or a related field.
• Relevant experience - 1-3 years of experience in a coordination, operations, or facility support role.
• System experience - Experience working with CMMS and/or ticketing platforms is an advantage.
• Communication skills - Fluent in English and comfortable working across teams and markets.

Responsibilities

• Own the CMMS platform - ensure accurate case management, support users, and drive improvements to the platform.
• Coordinate suppliers - ensure clear communication, timely follow-up, and quality control of completed work.
• Support projects - coordinate schedules, documentation, suppliers, timelines, and budgets for construction and refurbishment projects.
• Follow up and report - track maintenance, costs, response times, and project progress to ensure effective delivery.
• Drive improvements - identify recurring issues and share insights to improve maintenance and processes.
• Collaborate across teams - work closely with Operations, Interior & supply, Procurement, Construction, and IT to support efficient ways of working

Skills

Coordination

Communication

Team collaboration

Problem-solving

Education

Vocational or technical education

Tools

CMMS

Ticketing platforms

Job description

Espresso House Group in Stockholm is seeking a Property & Facilities Coordinator to own the CMMS platform, coordinate suppliers, and support construction and refurbishment projects across our markets. You will report to the Property & Facilities Consultant and collaborate with Operations, Procurement, Construction, and IT to ensure high-quality delivery.

The role focuses on maintaining facilities across multiple locations, driving improvements, and ensuring efficient maintenance processes within