Supplemental Workforce Management Specialist

Islamic Development Bank; Jeddah; On-site; SAR 180,000 - 240,000; Full time

Job summary

Islamic Development Bank Headquarters in Jeddah seeks a seasoned HR professional to manage end-to-end recruitment coordination for the Supplementary Workforce (SWF). You will work with SWF service providers and guide Regional Hubs to ensure compliant, efficient talent acquisition and workforce administration.

The role requires strong understanding of outsourcing, contracts, and payroll processes, with a focus on meeting SLAs and Bank policies across the SWF lifecycle.

Qualifications

• Master's degree in HR, business administration, project management.
• Minimum 5 years in HR management, contracts and outsourcing.
• Languages: English and Arabic mandatory; French preferred.

Responsibilities

• Plan SWF requirements, budgets and workforce plans.
• Coordinate end-to-end recruitment for SWF positions.
• Coordinate offers, onboarding and induction through SWF service provider.
• Ensure compliance with recruitment procedures and maintain records.

Skills

Recruitment Coordination

Vendor Management

Policy Compliance

Stakeholder Engagement

Education

Master's degree in HR/Business/PM

Tools

HRIS

Job description

OVERVIEW

Business Unit President Complex Department Human Resources Management Department Division Section Sourcing and Recruitment Country Saudi Arabia Location IsDB HQ Jeddah Job Grade E2 Contract Type Fixed Term Closing Date 14-Oct-2026

JOB PURPOSE

This role is responsible for managing the end-to-end recruitment coordination and administration of the Supplementary Workforce SWF at IsDB Headquarters through SWF service providers while extending guidance and support to Regional Hubs RHs in managing their SWF to ensure effective talent acquisition efficient workforce administration compliance with Bank policies and optimal utilization of SWF resources

• i oversees the full employee lifecycle administration of the SWF at IsDB Headquarters through the SWF service provider including talent sourcing candidate screening interview coordination and participation where required selection recommendations onboarding contractual administration payroll and benefits coordination attendance and leave monitoring performance administration and separation processes
• ii manages SWF contracting matters at IsDB Headquarters
• iii executes the related processes in full coordination with business units Procurement Financial Control Legal the Health Services Center and SWF service providers
• iv obtains and verifies the required approvals and budget clearances for new hires and existing SWF positions and ensures the timely implementation of approved workforce actions compliance with contractual obligations and SLAs and continuous improvement of SWF processes
• v extends guidance coordination and operational support to Regional Hubs in managing their SWF in accordance with applicable Bank policies procedures contractual arrangements and approved budgets

KEY ACCOUNTABILITIES

Operational Planning

• Contribute to annual planning for SWF requirements budgets and workforce plans
• Participate in SWF planning and operational continuity
• Provide guidance to the business units and SWF on Bank policies and regulations SWF processes and operational requirements related to SWF
• Analyze operational requirements and recommend improvements
• Monitor SWF trends and best practices
• Coordinate SWF planning with business units and SWF service providers
• Monitor SWF headcount against approved budgets
• Explore alternative workforce engagement models
• Monitor SWF headcount quotas workforce utilization and budget availability against approved workforce plans
• Prepare periodic workforce updates and reports to support management decision-making

Recruitment & Workforce Coordination

• Coordinate end-to-end recruitment for SWF positions
• Review requisitions and verify budget availability
• Coordinate offers onboarding and induction through the SWF service provider
• Ensure compliance with recruitment procedures
• Maintain recruitment records

SWF Vendor & Workforce Management

• Manage the end-to-end relationship with the SWF service provider through periodic meetings and service-related discussions to resolve SWF personnel and operational issues and ensure effective service delivery in line with contractual obligations agreed SLAs Bank policies and operational requirements
• Maintain and periodically review the database of SWF service providers and related contractual information
• Conduct market research and support Requests for Proposal RFPs and other procurement activities for SWF services in coordination with Procurement
• Support the evaluation selection and onboarding of SWF service providers in accordance with Bank procurement policies and procedures
• Participate in SWF contract negotiations renewals and amendments to ensure effective service delivery
• Oversee the SWF service provider s administration of the SWF employee lifecycle including onboarding probation confirmation contract renewals and extensions employee movements organizational changes performance reviews disciplinary matters and separation
• Coordinate SWF performance review and objective planning cycles with business units SWF personnel and the SWF service provider and monitor completion status to ensure timely closure
• Review validate and monitor SWF service provider submissions and workforce administration activities including monthly payroll invoices receipts salary payments medical insurance Iqama renewals visa-related expenses attendance leave attendance adjustments statutory requirements and other contractual payments to ensure accuracy completeness timely processing and compliance with contractual terms Bank policies and applicable regulations
• Coordinate with Financial Control Procurement and the SWF service provider to resolve payroll invoicing and payment discrepancies and facilitate timely payment processing
• Ensure accurate and up-to-date SWF records and supporting documentation are maintained in the Bank s HR systems
• Respond to operational inquiries from business units and coordinate with the SWF service provider to ensure timely resolution of operational issues
• Conduct periodic performance reviews of the SWF service provider monitor compliance with agreed KPIs and SLAs identify service gaps and recommend corrective actions and continuous improvements
• Analyze SWF service costs workforce utilization and contractual expenditures and recommend cost optimization opportunities while maintaining service quality

Policies Compliance & Continuous Improvement

• Participate in developing reviewing and updating policies procedures and operational guidelines related to SWF management
• Ensure SWF activities are carried out in compliance with Bank policies contractual requirements and applicable labor laws and regulations
• Monitor the SWF service provider s compliance with applicable policies contractual obligations and regulatory requirements and recommend corrective actions where required
• Support internal and external audits related to SWF activities and coordinate the timely resolution of audit observations
• Identify opportunities to improve SWF processes controls and service delivery
• Ensure SWF records and supporting documentation are maintained in accordance with Bank requirements
• Conduct benchmarking share best practices and lessons learned provide guidance to business units SWF personnel and relevant stakeholders and recommend improvements to enhance the efficiency and effectiveness of SWF management

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

Master s degree in Human Resources, Business Administration, Project Management or any relevant discipline. Minimum 5 years of relevant experience in human resources management, contracts and outsourcing management. Languages: English: Mandatory | Arabic: Mandatory | French: Preferred

SKILLS & NECESSARY KNOWLEDGE

Excellent knowledge of outsourcing contracts and management Advanced knowledge of host country rules, labor laws and regulations related to outsourcing of manpower Knowledge of legal and procurement concepts related to outsourcing Service quality assurance and control concepts, policies, and processes Recruitment and Selection Vendor relations management