Specialist - Board Affairs

Kidana Development Company; Makkah Region; On-site; SAR 279,000 - 502,000; Full time

Job summary

Kidana Development Company is seeking an experienced professional to provide operational expertise for administrative support to the Board and managing board-related processes. You will facilitate board and committee meetings, draft agendas and minutes, and maintain governance records in a compliant and timely manner.

The role focuses on coordinating with executives, developing policies, onboarding board members, and ensuring compliance with corporate governance requirements.

Qualifications

• Bachelor's degree in Business Administration, Corporate Governance, Law, or a related field.
• Master's degree or relevant certification is a plus.

Responsibilities

• Facilitate board meetings, committee meetings, and related activities, including scheduling, logistics, and preparation of meeting materials.
• Draft meeting agendas, minutes, and resolutions, ensuring accuracy, completeness, and adherence to regulatory requirements.
• Coordinate with board members and executive leadership to gather materials for board and committee meetings.
• Develop accurate records and documentation related to board activities, decisions, and resolutions.
• Assist in development and implementation of board policies, procedures, and governance best practices.
• Support onboarding/orientation of board members with necessary information and resources.
• Ensure compliance with laws, regulations, and reporting requirements including governance and disclosures.
• Assist in preparation and filing of annual reports, proxy statements, and disclosures.
• Implement processes to safeguard confidential board information and access control.
• Support onboarding and offboarding processes for board members.

Education

Bachelor's degree in Business Administration

Master's degree or relevant certification (preferred)

Job description

will be responsible to provide operational expertise for administrative support to the Board and managing board-related processes and documentation.

KEY ACTIVITIES

FUNCTIONAL RESPONSIBILITIES

• Facilitate board meetings, committee meetings, and related activities, including scheduling, logistics, and preparation of meeting materials.
• Draft meeting agendas, minutes, and resolutions, ensuring accuracy, completeness, and adherence to legal and regulatory requirements.
• Coordinate with board members, executive leadership, and committee chairs to gather and compile materials for board and committee meetings.
• Develop accurate and up-to-date records and documentation related to board activities, decisions, and resolutions.
• Assist in the development and implementation of board policies, procedures, and best practices to enhance governance effectiveness.
• Support to facilitate the orientation of board members, ensuring they have the necessary information and resources to fulfil their duties and responsibilities.
• Ensure compliance with relevant laws, regulations, and reporting requirements, including those related to corporate governance, board operations, and shareholder communications.
• Assist in the preparation and filing of required legal and regulatory documents, such as annual reports, proxy statements, and disclosures.
• Implement processes and controls to safeguard confidential board information and ensure appropriate access and distribution.
• Support to manage the onboarding and offboarding processes for board members, including orientation, logistics, and access to relevant information and systems.

Educational Qualifications

Bachelor's degree in Business Administration, Corporate Governance, Law, or a related field. A master's degree or relevant certification is a plus.

Professional and Technical Certificates (Preferred)

Certified Executive Assistant (CEA)

Professional Experience

Minimum 5+ years' experience in high-level support to BOD and executives, preferably in a similar organization with similar operations.