Senior Document Controller - EDMS & Project Records Lead

Jasara Program Management Company; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Jasara Program Management Company (Jasara PMC) seeks a skilled Document Controller to manage project documents and records across lifecycle. You will ensure compliance with EDMS procedures, support field teams, and coordinate with consultants and contractors to maintain accurate logs and transmittals.

This role requires a bachelor's degree and 5–7 years of document control in construction or engineering, with proficiency in EDMS such as ACONEX and MS Office.

Qualifications

• Bachelor's degree in business administration, Information Management, or related field.
• 5–7 years of document control experience in construction, engineering, or related industry.
• Competent knowledge of document control procedures, processes, and tools.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Familiarity with project management tools and software, such as EDMS (ACONEX), Microsoft Office Excel and Word.
• Experience working with cross-functional teams including project managers, engineers, procurement and operations.
• Strong organizational, problem-solving, and analytical skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities under pressure.
• Flexibility in responding to changing requirements.
• Effectively prioritizes workload to meet tight deadlines.

Responsibilities

• Follows document control procedures and processes for managing project documents and records.
• Reviews and processes incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
• Monitors and controls document revisions, ensuring latest revisions are available to project team members.
• Checks compliance and quality of documents, adheres to requirements.
• Proactively conducts spot audits and over-the-shoulder reviews of project teams to enhance compliance.
• Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
• Uses the electronic document management system (EDMS) in accordance with established procedures and standards.
• Regularly updates the Document Distribution Matrix in EDMS.
• Regularly reviews and updates workflow templates in EDMS and related documentation.
• Provides support to project team members, end users and contractors on EDMS and other document control tools.
• Ensures compliance with project requirements and regulatory standards for document control.
• May assist in preparing project reports and presentations as required.
• Performs other document control-related duties as assigned by the Project Manager or senior staff.
• May assemble and bind final copies using spiral bind or related equipment.

Skills

Document control procedures

EDMS

ACONEX

Microsoft Office Excel & Word

Independent & collaborative work

Cross-functional teamwork

Education

Bachelor's degree in business administration or Information Management

Tools

ACONEX

EDMS

MS Office (Excel/Word)

Job description

Jasara Program Management Company (Jasara PMC) seeks a skilled Document Controller to manage project documents and records across lifecycle. You will ensure compliance with EDMS procedures, support field teams, and coordinate with consultants and contractors to maintain accurate logs and transmittals.

This role requires a bachelor's degree and 5–7 years of document control in construction or engineering, with proficiency in EDMS such as ACONEX and MS Office.