Senior Document Control Specialist - Aconex & Excel Expert

AECOM; Saudi Arabia; On-site; SAR 180,000 - 260,000; Full time

Job summary

AECOM in Saudi Arabia is seeking an experienced Document Control Specialist to manage records, organize project documentation, and maintain accurate Excel trackers using Aconex and other tools. You will coordinate with internal teams and stakeholders to ensure timely distribution and traceability of documents throughout the project lifecycle.

With 8+ years in document control, you will apply advanced Excel skills and QA standards to produce reports, track revisions, and ensure compliance.

Qualifications

• Minimum 8 years of professional experience in document control, records management, or related field.
• Advanced proficiency with Aconex platform, including document management, tracking, and distribution workflows
• Expert-level competency in Microsoft Excel, including advanced formulas, data management, database administration, and reporting capabilities
• Demonstrated expertise in establishing and maintaining comprehensive document control systems and protocols
• Proven ability to manage complex document workflows and ensure strict adherence to quality assurance standards
• Exceptional organizational and records management capabilities with meticulous attention to detail and accuracy
• Strong written and verbal communication skills with demonstrated ability to coordinate effectively across multiple stakeholder groups
• Ability to work independently, manage competing priorities, and execute multiple complex tasks with precision
• Proficiency in document production and technical material reproduction processes

Responsibilities

• Manage and maintain accurate records and data using Excel and Aconex.
• Prepare, organize, and track documents, reports, and project-related information.
• Ensure proper document control and timely distribution of project correspondence.
• Maintain accurate Excel trackers, databases, and reports.
• Coordinate with internal teams and project stakeholders to ensure smooth document flow.
• Monitor document status, submissions, approvals, and revisions through Aconex.
• Prepare regular reports and updates for management.
• Ensure all documentation is maintained in line with company and project requirements.
• Administer the company's quality assurance program procedures to maintain compliance and documentation integrity.
• Manage document production, including reproduction of drawings and technical materials for production teams and organizational staff.

Skills

Document control

Data management

Coordination

Attention to detail

Communication skills

Independent worker

Tools

Aconex

Excel

Job description

AECOM in Saudi Arabia is seeking an experienced Document Control Specialist to manage records, organize project documentation, and maintain accurate Excel trackers using Aconex and other tools. You will coordinate with internal teams and stakeholders to ensure timely distribution and traceability of documents throughout the project lifecycle.

With 8+ years in document control, you will apply advanced Excel skills and QA standards to produce reports, track revisions, and ensure compliance.