Regulatory Affairs Executive/Specialist

Zahrawi Group; Riyadh; On-site; SAR 111,600 - 167,400; Full time

Job summary

A healthcare industry leader in Riyadh is seeking a Regulatory Affairs Executive/Specialist to manage product classification and registration according to SFDA guidelines. The role requires strong communication skills and knowledge of relevant regulations, as well as experience in regulatory affairs. The ideal candidate will have a Bachelor's degree in a relevant field and must be a Saudi National based in Riyadh.

Qualifications

• 2-3 years of relevant experience in regulatory affairs.
• Candidate should be Saudi National and based in Riyadh, KSA.

Responsibilities

• Ensure compliance with SFDA regulations.
• Liaise with regulatory authorities for registration processes.
• Prepare and submit documentation for product classification and registration.
• Assist with internal and external audits.

Skills

Effective Communication skills

Good English

Time management skills

Problem Solving Skills

Good computer skills in Ms. Office

Process Management skills

Detail Oriented

Knowledge about Saber System & Ghad System

Knowledge in SFDA regulations

Education

Bachelor’s degree (Biology/Pharmacy/Biomedical or Science related major)

Tools

Ms. Office (Excel)

ERP/Oracle system

Job description

Regulatory Affairs Executive/Specialist - (562)

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

The incumbent is responsible for all Product Classification/Manufacturing Site Registration and Product Registration and to ensure that all documents required are available and are submitted on time. They are also responsible for the preparation of the pre- and final permits for the imported items as per the SFDA guidelines.

ACCOUNTABILITIES

Regulatory Affairs:

• Ensure that Zahrawi’s products comply with the regulations of the SFDA.
• Keep up to date with the latest changes in regulatory legislation and guidelines.
• Liaise and negotiate with regulatory authority to ensure a smooth registration process.
• Provide advice about regulations to customers/suppliers.
• Analyze product complaints and make recommendations to solve the problem and to avoid them in the future.

Product Classification & Registration:

• Ensure that all required documents and actions for Product Classification/Manufacturing Site Registration and Product Registration are available.
• Prepare all required documents to be submitted for Product Classification under SFDA.
• Prepare all required documents to be submitted for Manufacturing Site registration under SFDA.
• Prepare all the Dossiers to be submitted to SFDA for medical, pharmaceuticals and GSL products.
• Prepare and submit samples to SFDA for product registration completion.
• Collect all necessary documents from Supplier to submit for SFDA of products under Ghad System.
• Register reagents with restricted elements through Ghad System.
• Prepare and apply for the pre-permit document as per the SFDA guidelines and verify the items being imported and the documents required.
• Apply for the MOH Narcotics and Pre-cursor Chemical permits on the SFDA website as per the specified guidelines.
• Register and submit the permits through Ghad system.
• Resubmit any permits that have not been approved and make sure all the information provided is correct and attach any new documents if required.
• Prepare weekly / monthly report regarding the rejections/ delays for SFDA importation permits and reasons related to that.
• Check and review the safety data sheet of the restricted element to prepare the required documents for obtaining MOI approval.
• Prepare the required documents necessary for obtaining SFDA approval to export medical products outside KSA.
• Communicate with the existing and new suppliers regarding SFDA importation rules and policies.
• Upload on the SFDA importation system any new classifications or registration certificates.
• Ensure that all urgent request from the Sales team and suppliers are dealt with in a fast manner and ensure that all documents are in place.
• Report any deviation from SFDA guidelines of imported shipments and take the corrective and preventive action accordingly.
• Review on a regular basis the SFDA importation process of distribution agreements.
• Ensure that the SFDA license is renewed before expiry date to avoid importation disturbance.
• Segregate the imported products as per HS code in coordination with logistic team and confirm if products are SFDA regulated or not.
• Coordinate with the Procurement & Logistics Team to update all the required documents in time to avoid importation rejections.

Audit:

• Prepare any documentation needed for internal and external audits.
• File all documents in the corresponding files to ensure all are available and are correct.
• Evaluate the suggestions after the audit and implement them when possible.

Admin:

• Assist the Warehouse Coordinators with relevant documents when requested.
• Coordinate with the Procurement team and assist them with any question they or the Suppliers may have related to SFDA importation.

Note: Zahrawi employees must step into other work assigned to them as business needs arise and are not limited to the above.

REQUIREMENTS

Education: Bachelor’s degree (Biology/ Pharmacy/ Biomedical or Science related major is an advantage)

Experience: 2-3 years of relevant experience in regulatory affairs

• Job Specific Skills: Effective Communication skills & Good English - Time management skills - Problem Solving Skills - Good computer skills in Ms. Office (Excel– ERP/Oracle system) – Process Management skills – Detail Oriented – Knowledge about Saber System & Ghad System - Knowledge in SFDA regulations.

Additional Details: Candidate should be Saudi National and based in Riyadh, KSA.

Location: KSA - Riyadh

Job Type: FULLTIME

Job Posting Date: 03-09-2025

Division/Department: Regulatory Affairs and Pharmacovigilance

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