Receptionist and General Admin

Ultipro; Dhahran Compound; On-site; SAR 45,000 - 89,000; Full time

Job summary

Ultipro in Dhahran is seeking a Receptionist and General Admin to support multiple departments with a range of clerical tasks and administrative duties. The role involves using D365, maintaining records, and ensuring smooth office operations.

The ideal candidate is a fresh graduate with a diploma or higher, proficient in Microsoft Office, fluent in Arabic and English, with strong communication and organizational skills.

Qualifications

• Diploma or higher in a relevant subject.
• Strong computer, word processing, spreadsheets and presentation skills.
• Excellent written and oral communication in Arabic and English.
• Proficiency with Microsoft Office.
• Good priority and task management.

Responsibilities

• Explore and develop functionality in D365 and maximize its use.
• Handle D365 tasks related to time calculation, purchasing, and operations.
• Provide HR and purchasing support when needed.
• Adhere to Hunting QMS & HSE procedures and policies.
• Manage employee records, attendance, overtime, and performance appraisals.
• Coordinate recruitment, training and employee relations in line with company policies.
• Prepare and maintain employees' contracts.
• Arrange visa applications and manage resident/work permit processes.
• Arrange permits (work permits, site access/ gate passes).
• Develop self within the role and participate in training.
• Maintain good working relationships and proper reporting lines.
• Coordinate reservations (hotel, flights, meals).
• Maintain assets list.
• Upload employee files across systems.

Skills

Computer proficiency

Time management

Communication skills

Arabic and English

Microsoft Office

Education

Diploma or higher in relevant subject

Job description

Job Title:Receptionist and General Admin

Reporting to:Shared Services Leader

Nature of the Position:Full Time

Role Overview:

The job holder will have a verity of administrative and clerical tasks. The job holder shall support all departments within the company.

Key Responsibilities:

• Responsible for exploring and developing the functionality in D365 and ensuring it is being used to maximum effect.
• Responsible for undertaking D365 system tasks relating to time calculation, purchasing, and operations.
• Responsible for providing support for HR and purchasing departments when necessary.
• Responsible for Adhere Hunting QMS & HSE system procedures, work instructions.
• Responsible for Adhering to the Quality & HSE Policy.
• Responsible for managing the employee records, attendance, accuracy of overtime, vacations, and performance appraisal.
• All personnel activities include recruitment, training and development of employees, employee relations administration and ensuring the proper communication and implementation of the company's policies and procedures in accordance with HESA.
• Responsible for ensuring that the proper contracts are prepared for employees.
• Responsible for arranging different types of visa applications (resident work visa, visit visa, family visa, etc.).
• In charge of the resident/work permit process (Schedule staff’s visa, medical, coordinating with other internal and external departments.) and ensure all visas and permits are up to date and arrange timely renewal.
• Responsible to Arrange for different types of permits (work permit, Site Accesses/ Gate passes, etc....)
• Responsible for developing self within the role and participating in and developing from training and developmental activities assigned to oneself.
• Creating and maintaining good working relationships.
• Understanding and using the correct reporting lines.
• Responsible for the necessary reservations (hotel, flights, dinner, …etc.)
• Responsible for ensuring that the company’s assets list is maintained.
• Accountable for the files of all employees’ contracts are maintained.
• Authority to upload the Employee’s file, records in SelfServe, Shared drive, hard files, and OnBase.

Additional Responsibilities,

• Promoting Hunting Health, Safety and Environmental policies, and communicating effective awareness of the risks and hazards to all personnel and maintaining controls necessary for their safety and that of others.
• Performing all duties in accordance with the Company’s Quality Procedures and work Instructions to deliver and maintain the highest standards of quality for all products and services.
• Developing self within role and participate in and develop from training and developmental activities assigned to oneself.
• Understanding Hunting’s service and product offerings
• Establishing self as a subject matter expert with customers and expert in designated technical/professional discipline
• Creating and maintaining good working relationships
• Understanding and using the correct reporting lines
• Employees are expected to work whatever reasonable hours are necessary to meet the requirements of their job.
• Travel may be required on an ad hoc basis, so a degree of flexibility is required.
• Ad hoc duties as reasonably required from time to time.

Qualifications/Skills and Experience:

• Fresh graduate with Diploma degree or higher in relevant subject
• High level skills of computer proficiency (work processing, spreadsheets and presentations)
• Priority and tasks management skills
• Proficiency in using standard office equipment such as computers, fax, photocopier, scanner, etc.
• Excellent communication (both written and oral) in (Arabic and English)
• Good understanding of Microsoft Office Programs.

Personal Qualities

• Excellent communication skills, both written and oral.
• Attention to detail with good organizational skills.