Project Coordination & Documentation Specialist

SGS; Riyadh; On-site; SAR 89,000 - 134,000; Full time

Job summary

SGS is seeking an administrative professional in Riyadh to coordinate between clients, management and inspection engineers, manage the creation and printing of inspection reports and certificates, and support in scheduling and document control for projects. The role emphasizes timely submissions and organized documentation to support audits and client inquiries.

The ideal candidate has 2–3 years in administrative roles, proficiency in MS Office, and strong communication skills, with Saudi

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• 2-3 years of experience in administrative roles, document control, preferably in inspection and engineering.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent written and verbal communication skills for interacting with clients and internal teams.
• Role is open for Saudi nationals.

Responsibilities

• Coordinate effectively between clients, management and inspection engineers to ensure smooth communication and project workflow.
• Manage the preparation, printing and documentation of inspection reports and certificates issued by engineers.
• Act as a liaison to addressing queries and supporting in resolving work-related coordination works.
• Maintain accurate records of project documentation and ensure timely submission to stakeholders.
• Assist in scheduling meetings, preparing agendas and documenting minutes for project coordination.
• Monitor submissions timelines and follow up on pending tasks to ensure deadlines are met.
• Support compliance audits by organizing and providing required documentation.
• Communicate effectively with internal teams and external partners to resolve administrative & coordination issues.

Skills

MS Office

Independent worker

Team collaboration

Communication skills

IDI program experience

Education

Bachelor's degree or diploma in Business Administration or related field

Job description

SGS is seeking an administrative professional in Riyadh to coordinate between clients, management and inspection engineers, manage the creation and printing of inspection reports and certificates, and support in scheduling and document control for projects. The role emphasizes timely submissions and organized documentation to support audits and client inquiries.

The ideal candidate has 2–3 years in administrative roles, proficiency in MS Office, and strong communication skills, with Saudi