Project Administrator

Saudi Union Facility Management; Riyadh; On-site; SAR 89,000 - 156,000; Full time

Job summary

Saudi Union Facility Management is seeking an experienced Project Administrator to provide administrative and operational support across our projects in Riyadh. The role focuses on documentation, invoicing, and cross-department coordination to ensure project success.

Key tasks include managing records, tracking timesheets and manpower, and preparing periodic project reports. Strong Arabic and English communication, plus Excel proficiency, are essential for daily collaboration with PMs, Finance,

Qualifications

• Experience as Project Administrator/Coordinator in Facility Management or Contracting.
• Experience with project invoicing and payment certificates.
• Strong Excel and MS Office skills.
• Excellent organizational, follow-up, and coordination skills.
• Good communication skills in Arabic and English.

Responsibilities

• Maintain project documentation, records, contracts, and correspondence.
• Follow up on timesheets, attendance, overtime, and manpower records.
• Coordinate with Project Managers, Finance, HR, Procurement, and other departments.
• Track project expenses, purchase orders, and supporting documents.
• Prepare periodic project reports and maintain accurate project data.
• Follow up on documentation and transactions through relevant government platforms.

Skills

Excel

Office suite

Invoicing

Organizational skills

Coordination

Arabic

English

Records management

Tools

Microsoft Excel

Microsoft Office

Job description

Industry: Facility Management / Contracting

We are looking for an experienced Project Administrator to join our team and provide administrative and operational support across our projects.

Key Responsibilities:

* Maintain project documentation, records, contracts, and correspondence.

* Follow up on timesheets, attendance, overtime, and manpower records.

* Coordinate with Project Managers, Finance, HR, Procurement, and other departments.

* Track project expenses, purchase orders, and supporting documents.

* Prepare periodic project reports and maintain accurate project data.

* Follow up on documentation and transactions through relevant government platforms.

Requirements: (at least 3-4 platforms)

* Previous experience as a Project Administrator / Project Coordinator within Facility Management or Contracting.

* Previous experience dealing with or managing projects/transactions related to:

* Good knowledge of project invoicing and payment certificate processes.

* Strong skills in Microsoft Excel and Microsoft Office.

* Excellent organizational, follow-up, and coordination skills.

* Good communication skills in Arabic and English.