Procurement & Admin Specialist

Laborelec; Riyadh; On-site; SAR 78,000 - 134,000; Full time

Job summary

ENGIE Laborelec Saudi Arabia is seeking a Business & Operations/Admin Support Officer in Riyadh to ensure procurement, logistics, invoicing and administrative tasks run smoothly. You will act as the backbone of local operations, enabling project teams to focus on delivering energy solutions.

Responsibilities include supplier sourcing, RFQs, PO processing, vendor onboarding, project timesheets, CRM entries, invoicing support, and coordination of travel and site access.

Qualifications

• Degree or diploma in Business Administration, Procurement, Finance, or related field.
• Experience in administration, procurement, logistics, or project support.
• Strong organizational, communication, adaptability and follow-up skills.
• Fluency in English; Arabic is an advantage.

Responsibilities

• Source and identify qualified suppliers and service providers.
• Manage RFQs, competitive bidding processes, and quotation comparisons.
• Support supplier selection, negotiations, and vendor onboarding.
• Prepare and follow up on Purchase Orders (POs).
• Manage vendor registrations and compliance documentation (ISO, NCA, Local Content).
• Prepare project timesheets and Work Completion Certificates (WCCs).
• Create and maintain opportunities in the CRM system.
• Support Project Managers with administrative and project documentation.
• Submit invoices through customer portals.
• Follow up on customer payments and outstanding invoices.
• Coordinate accommodation, transportation, and travel arrangements.
• Issue site access permits and coordinate operational access requirements.

Skills

Strong organizational skills

Communication skills

Adaptability

Follow-up skills

Fluency in English

Education

Degree or diploma in Business Administration, Procurement, Finance, or related field

Job description

Welcome to ENGIE Laborelec Saudi Arabia! Every day, we work together to develop efficient energy solutions to build a carbon-neutral future!

Looking for your next career opportunity in Saudi Arabia?

Join us and be part of an exciting journey. We are currently seeking for Business & Operations/Admin Support Officer to join our team at Laborelec in Riyad, Saudi Arabia. In this role, you will be the backbone of our local operations. You will ensure that procurement, logistics, invoicing, and administration run smoothly so our teams can focus on delivering innovative energy solutions. Your work will directly enable project success and strengthen our presence in the region.

Your responsibilities as Business & Operations/Admin Support Officer:

• Source and identify qualified suppliers and service providers.


• Manage RFQs, competitive bidding processes, and quotation comparisons.


• Support supplier selection, negotiations, and vendor onboarding.


• Prepare and follow up on Purchase Orders (POs).


• Manage vendor registrations and compliance documentation (ISO, NCA, Local Content).

Project & Commercial Support

• Prepare project timesheets and Work Completion Certificates (WCCs).


• Create and maintain opportunities in the CRM system.


• Support Project Managers with administrative and project documentation.

Invoicing & Payment Follow-up

• Support in Preparing, reviewing, and translating invoices and supporting documents.


• Submit invoices through customer portals.


• Follow up on customer payments and outstanding invoices.


• Manage administrative activities related to customer accounts, including NOMAC.

Logistics & Administration

• Coordinate accommodation, transportation, and travel arrangements.


• Issue site access permits and coordinate operational access requirements.


• Process employee exit and re-entry visas.


• Support in liaising with government authorities when required.

Corporate Support

• Assist in organizing company events and business activities in KSA.


• Provide general administrative support to ensure smooth business operations.

Requirements:

• Degree or diploma in Business Administration, Procurement, Finance, or related field.


• Experience in administration, procurement, logistics, or project support.


• Strong organizational, communication, adaptability and follow-up skills.


• Fluency in English, Arabic is an advantage.

Your profile as Business & Operations/Admin Support Officer:

• Degree or diploma in Business Administration, Procurement, Finance, or related field.


• Experience in administration, procurement, logistics, or project support.


• Strong organizational, communication, adaptability and follow-up skills.


• Fluency in English, Arabic is an advantage.