Procurement – Administrative Officer

Becarabia; Riyadh; On-site; SAR 133,920 - 200,880; Full time

Benefits offered by this job

Health insurance

Annual leave

Training programs

Job summary

BEC Arabia in Riyadh seeks a Procurement – Administrative Officer to support documentation, supplier contracts, and delivery schedules for large-scale construction and infrastructure projects linked to Vision 2030. You will liaise with procurement managers, project teams, and vendors; monitor records, prepare tender documents, and ensure compliance with Saudi regulations, GOSI, and labor law.

The role demands a Bachelor’s in Business Administration or related field, 3+ years’ experience, ERP

Qualifications

• Bachelor’s degree in Business Administration or Supply Chain Management.
• 3+ years of experience in procurement or administrative roles in construction/engineering.
• Proficiency in ERP systems (SAP/Oracle) and MS Office.

Responsibilities

• Coordinate procurement documentation: purchase orders, supplier contracts, delivery schedules.
• Monitor and maintain procurement records and databases for reporting and audits.
• Assist in preparation of tender documents and bid evaluations with procurement managers.
• Liaise with suppliers to track order status and ensure timely delivery.
• Support vendor registration and prequalification processes.
• Prepare regular reports on procurement activities, including cost analysis and delivery timelines.
• Ensure compliance with Saudi Labor Law, GOSI, and regulatory requirements.
• Facilitate communication between procurement, finance, and project teams.
• Maintain organized records of invoices and receipts.
• Contribute to process improvements in procurement.

Skills

English proficiency

Attention to detail

Organizational skills

Arabic knowledge

Education

Bachelor's degree in Business Administration

Bachelor's degree in Supply Chain Management

Tools

SAP

Oracle

Microsoft Office

Job description

# Procurement – Administrative OfficerProcurement1. Home2. Careers3. Procurement – Administrative OfficerApply Now Refer SomeoneLocationRiyadhDepartmentProcurementEmployment TypeFull-TimeExperience3+ yearsEducationBachelor of Business AdministrationPosted1 day agoJoin BEC Arabia as a Procurement – Administrative Officer in Riyadh, where you'll play a key role in supporting procurement operations for some of Saudi Arabia's most iconic construction and infrastructure projects. This is an excellent opportunity to contribute to the success of Vision 2030 initiatives while advancing your career in a dynamic and professional environment.### Job Description## About the RoleBEC Arabia is seeking a highly organized and detail-oriented **Procurement – Administrative Officer** to join our Procurement Department in Riyadh. In this role, you will provide essential administrative and operational support to ensure the seamless execution of procurement activities for our large-scale construction and infrastructure projects. Working closely with procurement managers, project teams, and suppliers, you will help streamline processes, maintain accurate records, and ensure compliance with Saudi regulations.As part of a fast-paced and collaborative team, you will play a critical role in supporting the procurement of materials, equipment, and services for projects aligned with Saudi Vision 2030. Your contributions will directly impact the timely delivery and cost-efficiency of our projects, which include commercial buildings, residential mega-projects, and government infrastructure initiatives. This position offers significant opportunities for professional growth within one of Saudi Arabia's premier construction firms.If you are passionate about operational excellence, thrive in a structured environment, and are eager to contribute to transformative projects, this role is for you.## Key Responsibilities* **Coordinate** procurement documentation, including purchase orders, supplier contracts, and delivery schedules, ensuring accuracy and compliance with company policies.* **Monitor** and maintain procurement records and databases to ensure up-to-date and accessible information for reporting and audits.* **Assist** in the preparation of tender documents and bid evaluations in collaboration with procurement managers.* **Liaise** with suppliers and vendors to track order status, resolve discrepancies, and ensure timely delivery of materials and services.* **Support** the procurement team in vendor registration and prequalification processes, ensuring adherence to company and regulatory standards.* **Prepare** regular reports on procurement activities, including cost analysis, supplier performance, and delivery timelines.* **Ensure** compliance with Saudi Labor Law, GOSI, and other regulatory requirements in all procurement-related activities.* **Facilitate** communication between procurement, finance, and project teams to ensure alignment on budgets and timelines.* **Maintain** organized records of invoices, receipts, and other financial documents for procurement transactions.* **Contribute** to the continuous improvement of procurement processes by identifying inefficiencies and proposing solutions.## Required Qualifications* Bachelor’s degree in **Business Administration**, **Supply Chain Management**, or a related field.* Minimum of **3 years of experience** in procurement or administrative roles within the construction or engineering industry.* Proficiency in **ERP systems** (e.g., SAP, Oracle) and advanced knowledge of **Microsoft Office Suite** (Excel, Word, PowerPoint).* Strong understanding of **Saudi Labor Law** and **GOSI** requirements.* Excellent organizational and time-management skills with a keen attention to detail.* Strong communication skills in **English**; proficiency in **Arabic** is an advantage.## Preferred Qualifications* Certification in **Procurement and Supply Chain Management** (e.g., CIPS, CPSM).* Experience working on **Saudi Vision 2030** giga-projects or similar large-scale initiatives.* Familiarity with **ISO 9001** and **ISO 45001** standards.* Knowledge of **Saudi Building Code (SBC)** and other local compliance requirements.* Prior experience with **vendor management systems** and e-procurement platforms.## Working Conditions* This is a full-time, **office-based role** located in Riyadh, Saudi Arabia.* Standard working hours with occasional overtime to meet project deadlines.* Minimal travel required within the Kingdom to meet with suppliers or visit project sites.* Collaborative and professional office environment with access to advanced tools and systems.## What We Offer* Competitive salary and benefits package, including health insurance and annual leave.* Opportunities for **career growth** and advancement within a leading construction firm.* Access to professional training programs and certifications.* A **safety-first culture** that prioritizes employee well-being.* Exposure to iconic projects contributing to **Saudi Vision 2030**.* A diverse, multicultural work environment fostering innovation and collaboration.