Proactive Administrative Assistant: Office & Meetings

Jobskey Consultancy; Riyadh; On-site; SAR 70,000 - 100,000; Full time

Job summary

Jobskey Consultancy in Riyadh is seeking an Administrative Assistant to provide essential office support, ensure smooth operations, and help the team stay organized. You will greet visitors, manage communications, schedule meetings, and maintain records with precision.

The ideal candidate should have a business administration background, strong MS Office skills, and a proactive, customer-friendly approach. You will handle travel arrangements, invoices, and cross-department projects while

Qualifications

• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience (X+ years) in administrative roles.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in data entry and document preparation.
• Customer service orientation and a friendly demeanor.
• Ability to handle multiple priorities and tasks in a fast-paced environment.
• Problem-solving skills and a proactive approach to challenges.
• Adaptability and flexibility to support various departments and tasks.
• Positive attitude and willingness to contribute to the team's success.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Assist in scheduling and coordinating meetings, conferences, and appointments.
• Maintain and update office records, including filing, data entry, and document management.
• Prepare and format documents, reports, presentations, and spreadsheets as needed.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Order and maintain office supplies, ensuring sufficient stock levels.
• Assist in processing and tracking invoices, expenses, and reimbursements.
• Collaborate with various departments to support special projects and initiatives.
• Maintain a neat and organized office environment, including managing common areas.
• Provide general administrative support to the team, including photocopying and scanning documents.
• Uphold a high standard of professionalism and confidentiality in all interactions.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Attention to detail

Professionalism

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Jobskey Consultancy in Riyadh is seeking an Administrative Assistant to provide essential office support, ensure smooth operations, and help the team stay organized. You will greet visitors, manage communications, schedule meetings, and maintain records with precision.

The ideal candidate should have a business administration background, strong MS Office skills, and a proactive, customer-friendly approach. You will handle travel arrangements, invoices, and cross-department projects while