Offshore Project Administrator | PM Support & Docs

Aretè & Cocchi Technology; Dhahran Compound; On-site; SAR 167,000 - 279,000; Full time

Benefits offered by this job

Corporate Benefits

Career growth opportunities

Job summary

Saipem is seeking a Project Administrator to join the Offshore project team. You will provide administrative and coordination support to the Project Manager and team to ensure efficient project execution, maintain documentation, track actions, and facilitate communication among stakeholders.

Responsibilities include organizing records, preparing minutes, coordinating meetings, and supporting reports, dashboards, and progress tracking. Some travel within Saudi Arabia is expected.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
• 3-5 years of experience in project administration, document control, or project support roles.

Responsibilities

• Maintain and organize project documentation, correspondence, and records in accordance with company procedures.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, including scheduling, agenda preparation, and distribution of meeting outputs.
• Support the preparation of project reports, presentations, dashboards, and periodic management updates.
• Assist in monitoring project deliverables, deadlines, and key milestones.
• Manage document transmittals and ensure proper document control and filing.
• Support interfaces between project team members, subcontractors, vendors, and clients when required.
• Maintain project distribution lists and communication logs.
• Assist the Project Controls team in collecting progress information and preparing routine reports.
• Ensure timely archiving and traceability of project records.

Skills

Project administration

Document control

MS Office

Education

Diploma or Bachelor's Degree in Business Administration/Project Management

Tools

Microsoft Office

Job description

Saipem is seeking a Project Administrator to join the Offshore project team. You will provide administrative and coordination support to the Project Manager and team to ensure efficient project execution, maintain documentation, track actions, and facilitate communication among stakeholders.

Responsibilities include organizing records, preparing minutes, coordinating meetings, and supporting reports, dashboards, and progress tracking. Some travel within Saudi Arabia is expected.