Project Administrator

Aretè & Cocchi Technology; Dhahran Compound; On-site; SAR 167,000 - 279,000; Full time

Benefits offered by this job

Corporate Benefits

Career growth opportunities

Job summary

Saipem is seeking a Project Administrator to join the Offshore project team. You will provide administrative and coordination support to the Project Manager and team to ensure efficient project execution, maintain documentation, track actions, and facilitate communication among stakeholders.

Responsibilities include organizing records, preparing minutes, coordinating meetings, and supporting reports, dashboards, and progress tracking. Some travel within Saudi Arabia is expected.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
• 3-5 years of experience in project administration, document control, or project support roles.

Responsibilities

• Maintain and organize project documentation, correspondence, and records in accordance with company procedures.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, including scheduling, agenda preparation, and distribution of meeting outputs.
• Support the preparation of project reports, presentations, dashboards, and periodic management updates.
• Assist in monitoring project deliverables, deadlines, and key milestones.
• Manage document transmittals and ensure proper document control and filing.
• Support interfaces between project team members, subcontractors, vendors, and clients when required.
• Maintain project distribution lists and communication logs.
• Assist the Project Controls team in collecting progress information and preparing routine reports.
• Ensure timely archiving and traceability of project records.

Skills

Project administration

Document control

MS Office

Education

Diploma or Bachelor's Degree in Business Administration/Project Management

Tools

Microsoft Office

Job description

Join Saipem and engineer a sustainable future.
We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as "One Company", our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position: As Project Administrator you will be part of the Offshore project team within Offshore Business line. You will Provide administrative and coordination support to the Project Manager and Project Management Team to ensure the efficient execution of project activities. Maintain project documentation, track actions and correspondence, coordinate meetings, support reporting activities, and facilitate communication among project stakeholders.

How can you support us?

• Maintain and organize project documentation, correspondence, and records in accordance with company procedures.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, including scheduling, agenda preparation, and distribution of meeting outputs.
• Support the preparation of project reports, presentations, dashboards, and periodic management updates.
• Assist in monitoring project deliverables, deadlines, and key milestones.
• Manage document transmittals and ensure proper document control and filing.
• Support interfaces between project team members, subcontractors, vendors, and clients when required.
• Maintain project distribution lists and communication logs.
• Assist the Project Controls team in collecting progress information and preparing routine reports.
• Ensure timely archiving and traceability of project records and documentation.

What are we looking for?

• Education: Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
• Background: 3-5 years of experience in project administration, document control, or project support roles.

Technical Knowledge: Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).

What else should you know? Some travelling will be expected within Saudi Arabia

What we can offer to you:

• [Permanent Contract.]
• Corporate Benefits: We offer a comprehensive benefits package
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form !

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here and our Instagram profile here .

One vision, many paths, limitless possibilities.

PRIVACY POLICY:

In accordance with Kingdom of Saudi Arabia's Personal Data Protection Law (PDPL) and Royal Decree No. M/148 dated 05/09/1444H (27 March 2023). (“GDPR”). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16). and art 13 GDPR 679/16).