Office Operations Coordinator

MANE; Riyadh; On-site; SAR 134,000 - 179,000; Full time

Job summary

MANE, a fifth-generation family-owned fragrance house, invites applications for an Office Operations Coordinator in Riyadh. The role supports daily office operations and provides executive and administrative assistance across business activities, serving as the first contact for the Saudi office and coordinating with the Dubai team.

Reporting to the General Manager, Saudi Arabia, you will handle travel arrangements, onboarding/offboarding, records management, vendor coordination and expenses

Qualifications

• Minimum of 5 years of experience in office administration or similar role.
• Strong organizational and time management skills with ability to multitask.
• Excellent written and verbal communication in English and Arabic; French is a plus.

Responsibilities

• Coordinate day-to-day office operations including logistics and workplace needs.
• Be the first point of contact for the Riyadh office to employees, clients and visitors.
• Arrange travel, meetings, documentation and office requirements.
• Support onboarding and offboarding activities with the Dubai HR team.
• Manage confidential information, records, vendor coordination and expenses.
• Provide administrative support toSales Administration and related commercial activities.
• Collaborate with Dubai team to align with company practices and reporting.

Skills

Office administration

Time management

English & Arabic communication

Coordination

Remote collaboration

Tools

Microsoft Office Suite

SAP

Job description

MANE is a fifth-generation family-owned company, globally recognized for creativity and innovation in the world of fragrance. Since 1871, we’ve been crafting scents that enrich daily life and celebrate individuality.

In the Middle East, fragrances are a symbol of elegance and heritage. At MANE, we combine our expertise with a deep respect for tradition to create exceptional olfactory experiences. We capture what moves. Be part of a legacy that values artistry, sustainability, and diversity.

We have an exciting opportunity for an Office Operations Coordinator to join MANE in Riyadh. In this role, you will support the smooth day-to-day operations of our Saudi office while providing executive and administrative support across a range of business activities. As the first point of contact for the office, you will play a key role in creating a professional and welcoming environment while supporting effective collaboration with our team in Dubai.

Reporting directly to the General Manager, Saudi Arabia, and indirectly to the Operations Manager in Dubai, your organizational skills, discretion, and proactive approach will be essential in maintaining efficient administrative processes, supporting business operations, and contributing to MANE’s commitment to operational excellence.

Role Responsibilities

• Ensure smooth day-to-day office operations by coordinating administrative activities, office logistics, and workplace requirements.
• Serve as the first point of contact for the office, creating a professional and welcoming environment for employees, clients, and visitors.
• Coordinate administrative processes including travel arrangements, meetings, documentation, correspondence, and office requirements.
• Support employee onboarding and offboarding activities in collaboration with the Dubai HR team, ensuring a seamless employee experience.
• Manage confidential information, administrative records, vendor coordination, and expense-related activities with professionalism and discretion.
• Provide administrative support to the Sales Administration team and related commercial activities as required.
• Collaborate with the Dubai team to ensure alignment with administrative processes, company practices, and reporting requirements.

Required Skills & Experience

• Minimum of 5 years of experience in office administration, business support, or a similar role.
• Proven ability to manage multiple priorities effectively with strong organizational and time management skills.
• Excellent written and verbal communication skills in English and Arabic; French is an advantage.
• Proficiency in Microsoft Office Suite; experience with SAP is an advantage.
• High level of professionalism, discretion, confidentiality, and attention to detail.
• Ability to work independently while collaborating effectively with cross-functional and remote teams.

What We Offer

• Stability and legacy in the fragrance industry.
• Family-owned values of trust and growth.
• Long-term career growth in a supportive environment that values development, creativity, and work-life balance.
• Energetic, results-driven team with competitive compensation and benefits aligned to market standards.