Office Administrator

Eaton; Riyadh; On-site; SAR 42,000 - 78,000; Full time

Job description

Join Eaton, a global leader where equality and inclusivity are at the heart of our mission. Here, everyone is valued and belongs. Be part of a team that delivers cutting‑edge, energy‑efficient solutions, making a tangible impact on the world. We empower our customers to manage electrical, hydraulic, and mechanical energy more effectively, safely, and sustainably. At Eaton, we’re dedicated to enhancing quality of life and protecting the environment with our innovative energy management technologies and services.

What you’ll do:

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office and facility, maintaining administrative records, supporting site compliance requirements, coordinating office services, and assisting with employee and visitor services. The role supports a safe, organized, and productive working environment while ensuring compliance with company policies and local regulatory requirements.

Main Responsibilities:

• Maintain office facilities, ensuring cleanliness, hygiene, safety, and implementation of 5S workplace standards.
• Coordinate facility maintenance activities and report any issues requiring corrective actions.
• Manage office supplies and consumables, including stationery, pantry items, tea, coffee, and other office necessities.
• Monitor office entrance activities and maintain orderly access and movement within the facility.
• Manage and process utility-related expenses, including telecommunications, electricity, water, and other site-related bills.
• Coordinate with vendors and service providers to ensure timely delivery of services and supplies.
• Maintain all required governmental documents and certifications, including Commercial Registration (CR), investment licenses, municipal permits, and other regulatory requirements.
• Ensure company records remain current and compliant with applicable regulations.
• Manage employee access cards and monitor compliance with company security requirements.
• Support security operations, including visitor management and issuance of visitor access cards.
• Maintain records related to office access and security activities.
• Coordinate travel arrangements, transportation, accommodation, and other logistical support for visitors when required.
• Support employee engagement initiatives and office events.
• Ensure successful planning and execution of internal events and activities.
• Perform other administrative and documentation-related tasks as required.

Qualifications:

• Bachelor's degree or Diploma in Business Administration, Office Management, or a related field
• 2-5 years of relevant experience

Skills:

• MS programs
• SAP, STC, MOBILY and other portals
• Communication and soft skills such as: proactoveness, time management, improvement mindset

All positions may require participation in video and in-person interviews as part of the hiring process.All candidates will be evaluated based on job-related competencies, and all candidates’ privacy rights and data security will be protected in accordance with applicable laws.

We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.