Office Administrator

Webook; Riyadh; On-site; SAR 84,000 - 132,000; Full time

Job summary

Weebook in Riyadh is seeking an attentive Office Administrator to keep our busy office running smoothly. You will handle general administrative tasks, coordinate communications, schedule meetings, arrange travel, and support onboarding for new staff to ensure seamless operations.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to manage competing priorities while maintaining confidentiality in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Proven experience in office administration.
• Familiarity with office management procedures.
• Proficiency with Microsoft Office.

Responsibilities

• Provide general administrative support for smooth office operations.
• Manage and distribute correspondence, emails, letters, and packages.
• Schedule meetings and travel for staff.
• Maintain office supplies inventory and place orders.
• Handle internal and external stakeholder inquiries.
• Prepare reports, presentations, and documents.
• Coordinate with vendors for office-related services.
• Ensure confidentiality and security of information.
• Assist onboarding and set up new employee workstations.
• Maintain physical and electronic records and retention.

Skills

Office administration

Communication skills

Time management

Teamwork

Conflict resolution

Attention to detail

Education

High school diploma

Office administration certification

Tools

Microsoft Office

Email management tools

Job description

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.

Key Responsibilities:

• Provide general administrative support to ensure the smooth operation of the office.
• Manage and distribute incoming and outgoing correspondence, including emails, letters, and packages.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
• Maintain office supplies inventory and place orders when necessary.
• Handle and prioritize incoming requests and inquiries from internal and external stakeholders.
• Assist in the preparation of reports, presentations, and other documents as required.
• Manage office facilities, including maintenance, repairs, and security.
• Ensure that office equipment, such as computers, printers, and telecommunication systems, are in good working condition.
• Coordinate with vendors and service providers for office-related services.
• Implement and maintain office policies and procedures to ensure efficiency and adherence to company standards.
• Support the onboarding process for new employees, including setting up workstations and providing necessary equipment and resources.
• Maintain and update physical and electronic records and files.
• Ensure the confidentiality and security of sensitive information and documents.
• Develop and implement record-keeping systems to facilitate easy retrieval of information.
• Conduct regular audits to ensure data accuracy and compliance with record‑keeping policies and regulations.
• Coordinate the disposal and archiving of records in accordance with retention guidelines.

Requirements

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Proven experience as an office administrator, office assistant, or similar role.
• Familiarity with office management procedures and basic accounting principles.
• Knowledge of office equipment and computer systems.
• Strong written and verbal communication skills in the local language.
• Proficiency in using office software and applications.
• Ability to handle stressful situations and resolve conflicts effectively.
• Strong organizational and multitasking skills.
• Proficient in office management software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools.
• Strong organizational and time management skills to handle multiple tasks and prioritize accordingly.
• Attention to detail and accuracy in handling administrative duties.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent problem‑solving and decision‑making abilities.
• Effective verbal and written communication skills.
• Ability to interact professionally with internal and external stakeholders at all levels.
• Strong customer service orientation and interpersonal skills.
• Ability to work well in a team environment and collaborate with colleagues.
• Ability to work in a dynamic and fast‑paced environment.
• Willingness to take on new responsibilities and adapt to changing priorities.
• Demonstrated ability to work independently with minimal supervision.