OD & Manpower Planning Lead Specialist

Zakat, Tax and Customs Authority; Saudi Arabia; On-site; SAR 180,000 - 260,000; Full time

Job summary

Zakat, Tax and Customs Authority in Saudi Arabia seeks experienced HR professionals to lead organizational and job design, workforce planning, and budget oversight. You will architect value chains, update JDs/JFs, manage budgets, and drive HRIS data quality while coaching junior staff and ensuring policy adherence.

Ideal candidates hold a bachelor's in HR or business admin with at least 4 years of relevant experience, strong analytics, and stakeholder collaboration skills.

Qualifications

• Bachelor's degree in HR Management, Business Administration, or equivalent is required.
• A minimum of 4 years of relevant experience.

Responsibilities

• Review and update organizational structure by creating value chains aligned with analysis and stakeholder meetings for assigned levels (N3 and below).
• Create and update functional descriptions for updated organizational structure, positional structure and job title framework.
• Review and update JFs and JDs, behavioral and technical competencies in line with updated organizational structure.
• Define key activities per business area to develop related manpower tool.
• Conduct workforce planning workshops and meetings to identify activities, workload drivers and duration.
• Finalize workforce plan considering changes and ad hoc requests to identify labor demand and supply.
• Process vacancies redistribution requests, job amendments, reports, requisitions, and resignations to update workforce plan reports.
• Gather and review HC budgets, negotiate and finalize budgets with concerned departments.
• Finalize documentation of budgets and prepare HC budget reports for approval.
• Conduct meetings with Finance and Administration, HC Vice Governor for final remarks and approval.
• Develop dashboards for approved HC budgets to monitor utilization, compliance and efficiency.
• Conduct meetings with IT and Digitization to secure HRIS functionality.
• Keep HRIS updated with relevant data and documents.
• Follow policies and SOPs to ensure controlled and consistent work.
• Help solve escalated problems and support juniors to ensure efficient work.
• Escalate complex problems to ensure proper closure.
• Train junior staff on different job activities to transfer know-how.
• Provide direction, prioritize tasks, assign and delegate responsibilities, monitor workflow of subordinates.
• Support juniors to execute duties per policies and processes.

Skills

Data Analytics

Human Capital Strategy

Collaboration & Communication

Professionalism

Coaching & Internal Consulting

Results Oriented

Human Capital Program Design

Customer Focus

Change & Innovation Enablement

Negotiation & Influence

Education

Bachelor's degree in HR Management or Business Administration

Job description

Purpose of Job

Jobholders at this level are experienced professionals capable of conducting work with general directions. They are primarily concerned with developing solutions to challenges which require some analysis to understand and resolve, and addressing issues escalated from junior levels. They undertake complex operational activities including drafting organizational and position structure activities, workforce planning activities, budgets, and documentation functions.

Job Resposiblites

Job Details

Organizational and Positional Structure

• Review and update the organizational structure by creating the needed value chains in alignment with desktop analysis and stakeholder meetings for assigned levels (N3 and below)
• Create and update functional descriptions for updated organizational structure, positional structure and job title framework in alignment with updated organizational structure
• Review and update JFs and JDs, behavioral and technical competencies in alignment with reviewed and updated organizational structure
• Identify and update job tracks continuously

Workforce Plan

• Define key activities per business area to develop related manpower tool
• Conduct workforce planning workshops and meetings and feedback sessions to identify activities, workload drivers and duration
• Finalize the workforce plan taking into consideration all mandatory and requested organizational changes as well as ad hoc requests to identify labor demand and supply
• Process vacancies redistribution requests, job amendment requests and reports, job requisitions, as well as resignation reports to generate and update workforce plan reports

HC Budget

• Gather and review reports pertaining to HR budgets, conduct meetings with concerned departments to negotiate and finalize pertaining budgets
• Finalize documentation of budgets and prepare necessary HC budget reports to seek approval
• Conduct meetings with concerned stakeholders including Finance and Administration, HC Vice Governor for final remarks and approval
• Develop dashboards for approved HC budgets to monitor utilization, compliance and efficacy

HC Documentations

• Conduct meetings with IT and Digitization to secure functionality and adequacy of HRIS system
• Keep the HRIS system updated with relevant data and documents for reference at any point in time

Organization and Operations

• Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
• Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
• Escalate complex problems to the relevant person to ensure cases/issues are closed properly
• Perform other duties as requested

People Management

• Train junior staff on the different job activities to ensure transfer of know-how, when applicable
• Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates/ junior staff
• Support junior staff or direct reports in order to execute their duties according to set policies and processes

Communication and Contacs

Education

Bachelor's degree in Human Resources Management, Business Administration, or equivalent is required

Experience

A minimum of 4 years of relevant experience

Competencies

• Data Analytics - Advanced
• Human Capital Strategy - Proficient
• Collaboration and Communication - Developing
• Professionalism - Proficient
• Coaching and Internal Business Consulting - Proficient
• Results Oriented - Proficient
• Human Capital Program Design - Proficient
• Customer Focus - Proficient
• Enablement of Change and Innovation - Developing
• Negotiation and Influence - Proficient