MEP Project Document Coordinator

CSI Global; Makkah Region; On-site; SAR 100,000 - 156,000; Full time

Job summary

CSI Global in Makkah, Saudi Arabia is seeking a highly organized Document Coordinator to support project teams by managing, controlling, tracking, and maintaining project documentation.

The successful candidate will ensure documents are properly received, reviewed for completeness, distributed to relevant stakeholders, and maintained in accordance with company and project document-control procedures.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or related field.
• 2–4 years of experience in document control, coordination, or project administration.
• Experience with MEP, construction, engineering, testing and commissioning, or contracting projects preferred.
• Proficiency in Microsoft Office (Excel and Word).
• English written and verbal communication skills required.

Responsibilities

• Coordinate receipt, registration, distribution, and filing of project documents.
• Maintain document registers, transmittals, logs and tracking sheets.
• Ensure proper coding, numbering, dating and version control.
• Distribute documents to project stakeholders on time.
• Monitor status, revisions, approvals, comments, and overdue actions.
• Maintain electronic and physical project documentation.
• Coordinate with Project Managers, Engineers, Consultants, Contractors on submissions.
• Prepare and issue transmittals, correspondence, submittals, and distribution records.
• Follow up on pending approvals and missing submissions.
• Archive superseded documents to avoid obsolete information.
• Provide reports and updates on document status.
• Assist in preparing periodic document-control reports.
• Ensure confidentiality and integrity of project information.
• Perform other document-control and administrative duties as assigned.

Skills

Document coordination

Attention to detail

Time management

Communication

MS Excel

MS Word

Education

Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or related

Tools

EDMS

SharePoint

Aconex

Procore

Job description

CSI Global in Makkah, Saudi Arabia is seeking a highly organized Document Coordinator to support project teams by managing, controlling, tracking, and maintaining project documentation.

The successful candidate will ensure documents are properly received, reviewed for completeness, distributed to relevant stakeholders, and maintained in accordance with company and project document-control procedures.