Lead Document Control & EDMS Specialist

UCC Holding; Riyadh; On-site; SAR 240,000 - 420,000; Full time

Job summary

UCC Holding is seeking a Lead Document Control to oversee the lifecycle of project documentation, ensuring accuracy, traceability, and secure access across the organization. The role requires strong experience with Oracle Aconex and EDMS, with a focus on control, distribution, and archiving of complex records.

The successful candidate will manage document numbering, revisions, and metadata, coordinate with stakeholders, and guide a team of document controllers to maintain high-quality standards

Qualifications

• Minimum 10 years of overall professional experience.
• Minimum 3 years in Document Control, preferably in a Senior or Lead role.
• Experience with Oracle Aconex and EDMS.
• Strong knowledge of document control procedures and workflows.

Responsibilities

• Oversee the organization, maintenance, control, tracking, and distribution of all project documents and records.
• Ensure incoming and outgoing documents are properly received, registered, classified, processed, tracked, distributed, and archived.
• Maintain accurate document registers, logs, trackers, and electronic records throughout the project lifecycle.
• Manage document numbering, coding, revision control, status, metadata, and document traceability.
• Coordinate document distribution in accordance with the approved Document Distribution Matrix and project communication procedures.
• Monitor document submissions, reviews, approvals, responses, and outstanding actions, ensuring timely follow-up with responsible stakeholders.
• Develop, implement, and maintain document control procedures, workflows, guidelines, and standards in accordance with Company and project requirements.
• Conduct regular document reviews and audits to ensure accuracy, completeness, consistency, traceability, and compliance.
• Ensure superseded and obsolete documents are identified, withdrawn from active use, and properly archived.
• Maintain proper document retention, retrieval, and disposal in accordance with contractual and Company requirements.

Skills

Leadership

Document Control

Problem Solving

Analytical Skills

Education

Bachelor's Degree in a related discipline

Tools

Oracle Aconex

EDMS

Job description

UCC Holding is seeking a Lead Document Control to oversee the lifecycle of project documentation, ensuring accuracy, traceability, and secure access across the organization. The role requires strong experience with Oracle Aconex and EDMS, with a focus on control, distribution, and archiving of complex records.

The successful candidate will manage document numbering, revisions, and metadata, coordinate with stakeholders, and guide a team of document controllers to maintain high-quality standards