Document Controller

Red Sea Security; Umluj; On-site; SAR 120,000 - 160,000; Full time

Job summary

Red Sea Security is seeking an experienced Document Control professional in Umluj, Saudi Arabia. The role involves managing the EDMS, administering the Aconex platform, and supporting project administration for security operations packages.

Candidates should have a bachelor’s degree in engineering or business administration and at least 7 years in document control or project administration, with strong English skills and familiarity with QAQC standards.

Qualifications

• Bachelor’s degree in engineering, business administration, or related field.
• 7+ years of experience in document control, project coordination, or project administration.
• Working knowledge of EDMS platforms (Aconex, SharePoint, or similar); SAP exposure a plus.
• Good command of English (written and spoken); Arabic native or fluent.

Responsibilities

• Establish and maintain the Electronic Document Management System (EDMS).
• Administer Aconex platform for project document flow and inclusion of RSS security operations policies and procedures.
• Manage and support project tasks, including planning, scheduling, status tracking, milestones completion, and documentation.
• Review and validate SLAs scope-of-services against client requirements and expectations.
• Track Security operations’ document status, transmittals, and approvals across stakeholders.
• Coordinate with internal security teams to ensure SLAs and contracts effectively established and implemented.
• Audit RSS Security operations’ SLAs and ensure security operations comply with contractual terms and requirements.
• Provide general technical/project administrative and management support to the Security Operations Director.

Skills

English proficiency

Attention to detail

Team collaboration

Stakeholder coordination

Education

Bachelor's degree in engineering or business administration

Tools

Aconex

SharePoint

SAP exposure

Job description

Manage document control operations, Aconex/EDMS administration, and technical/project administrative support for security operations projects packages, ensuring compliance with client procedures and internal QAQC standards.

Key Responsibilities:

• Establish and maintain the Electronic Document Management System (EDMS)
• Administer Aconex platform for project document flow and inclusion of RSS security operations policies and procedures
• Manage and support project tasks, including planning, scheduling, status tracking, milestones completion, and documentation
• Review and validate SLAs scope-of-services against client requirements and expectations (e.g., client/Ref-style standards)
• Track Security operations’ document status, transmittals, and approvals across stakeholders
• Support Work Breakdown Structure (WBS) documentation and dependency mapping
• Coordinate with internal security teams to ensure SLAs and contracts effectively established and implemented
• Track and follow up with HR, Finance, Commercial, and Systems & Technology teams to assure resources provision and compliance with security SLAs and contracts
• Audit RSS Security operations’ SLAs and ensure security operations comply with contractual terms and requirements
• Establish and track security operations assets and resources management system.
• Manage the established security operations reporting systems with internal teams and clients
• Establish and maintain the client satisfaction survey mechanism and track improvement plans.
• Provide general technical/project administrative and management support to the Security Operations Director

Required Qualifications:

• Bachelor’s degree in engineering, Business Administration, or related field
• Minimum of 7 years' experience in document control, project coordination, or project administration (construction/security/engineering sector preferred)
• Working knowledge of EDMS platforms (Aconex, SharePoint, or similar); SAP exposure a plus
• Familiarity with QAQC documentation standards and processes
• Understanding Audit processes and methodologies
• Good Command of English (written and spoken); Arabic native

Preferred

• Exposure to security projects, oil & gas, or giga-project environments
• PMP or project management training (or willingness to pursue)
• Proficiency in Power PI

Core Competencies:

• Attention to detail and systematic problem-solving
• Team collaboration and stakeholder coordination
• Adaptability across working environments