Lab Operations & Documentation Specialist

Yokogawa; Al Khobar; On-site; SAR 90,000 - 150,000; Full time

Job summary

Yokogawa in الخبر, SA, is seeking a Lab Administrator for a full-time on-site role. You will manage order processing, BOM translations, documentation control, and lab facilities, ensuring timely project execution.

The candidate should have an associate or bachelor’s degree in a related technical field and 3–5 years of experience in order handling, supply chain, logistics, or lab administration within industrial environments. Proficiency with SAP/CRM and MS Office is expected.

Qualifications

• Associate or bachelor degree in a technical field.
• 3–5 years in order handling, supply chain, logistics, or lab administration.
• Experience with documentation control and project administration.

Responsibilities

• Receive approved customer orders from Sales and set up new project files within the company document management system.
• Translate engineering BOMs into purchase requisitions for specialized GC hardware, columns and calibration gas standards.
• Track component delivery schedules, flag long-lead items, and coordinate with the Operations Manager to align material availability with lab assembly timelines.
• Act as the primary administrative point of contact for external client logistics teams and internal sales management.
• Assemble, organize, and format final customer Documentation.
• Collect technical test reports, peak chromatograms, tuning sheets, and calibration records.
• Compile component traceabilities, material test certificates (MTRs), hazardous area compliance certificates (ATEX, IECEx, UL), and Certificate of Origin documents.
• Maintain centralized digital and physical archives of SOPs, application notes, and project revision histories.
• Manage general laboratory administration, including consumables inventory management (carrier gases, calibration cylinders, tubings, fittings, ferrules, lab supplies).
• Coordinate customer visits for FAT, managing visitor access, logistics, meeting schedules, and sign-off documentation.
• Oversee routine lab calibration equipment maintenance schedules and third-party tool certification records.

Skills

Rigorous Organization

Proactive Communication

Multitasking

Education

Associate’s or Bachelor’s Degree in related technical field

Tools

ERP systems (SAP, CRM)

Microsoft Office

Technical documentation structures

Job description

Yokogawa in الخبر, SA, is seeking a Lab Administrator for a full-time on-site role. You will manage order processing, BOM translations, documentation control, and lab facilities, ensuring timely project execution.

The candidate should have an associate or bachelor’s degree in a related technical field and 3–5 years of experience in order handling, supply chain, logistics, or lab administration within industrial environments. Proficiency with SAP/CRM and MS Office is expected.