Lab Administrator at Yokogawa

Yokogawa; Al Khobar; On-site; SAR 90,000 - 150,000; Full time

Job summary

Yokogawa in الخبر, SA, is seeking a Lab Administrator for a full-time on-site role. You will manage order processing, BOM translations, documentation control, and lab facilities, ensuring timely project execution.

The candidate should have an associate or bachelor’s degree in a related technical field and 3–5 years of experience in order handling, supply chain, logistics, or lab administration within industrial environments. Proficiency with SAP/CRM and MS Office is expected.

Qualifications

• Associate or bachelor degree in a technical field.
• 3–5 years in order handling, supply chain, logistics, or lab administration.
• Experience with documentation control and project administration.

Responsibilities

• Receive approved customer orders from Sales and set up new project files within the company document management system.
• Translate engineering BOMs into purchase requisitions for specialized GC hardware, columns and calibration gas standards.
• Track component delivery schedules, flag long-lead items, and coordinate with the Operations Manager to align material availability with lab assembly timelines.
• Act as the primary administrative point of contact for external client logistics teams and internal sales management.
• Assemble, organize, and format final customer Documentation.
• Collect technical test reports, peak chromatograms, tuning sheets, and calibration records.
• Compile component traceabilities, material test certificates (MTRs), hazardous area compliance certificates (ATEX, IECEx, UL), and Certificate of Origin documents.
• Maintain centralized digital and physical archives of SOPs, application notes, and project revision histories.
• Manage general laboratory administration, including consumables inventory management (carrier gases, calibration cylinders, tubings, fittings, ferrules, lab supplies).
• Coordinate customer visits for FAT, managing visitor access, logistics, meeting schedules, and sign-off documentation.
• Oversee routine lab calibration equipment maintenance schedules and third-party tool certification records.

Skills

Rigorous Organization

Proactive Communication

Multitasking

Education

Associate’s or Bachelor’s Degree in related technical field

Tools

ERP systems (SAP, CRM)

Microsoft Office

Technical documentation structures

Job description

Lab Administrator at Yokogawa in الخبر, S04, SA.

This Full time on site position offers great opportunities for career growth.

Key Responsibilities & Accountabilities

Order Processing & Project Administration

Receive approved customer orders from Sales and set up new project files within the company document management system.

Translate engineering Bill of Materials (BOMs) into purchase requisitions for specialized GC hardware, columns and calibration gas standards.

Track component delivery schedules, flag long-lead items, and coordinate with the Operations Manager to align material availability with lab assembly timelines.

Act as the primary administrative point of contact for external client logistics teams and internal sales management.

Documentation Control & Quality Dossier Preparation

Assemble, organize, and format final customer Documentation.

Collect technical test reports, peak chromatograms, tuning sheets, and calibration records generated by Tuning Engineers and Chemists.

Compile component traceabilities, material test certificates (MTRs), hazardous area compliance certificates (ATEX, IECEx, UL), and Certificate of Origin documents.

Maintain centralized digital and physical archives of standard operating procedures (SOPs), application notes, and project revision histories.

Laboratory Operations & Facilities Support

Manage general laboratory administration, including consumables inventory management (carrier gases, calibration cylinders, tubings, fittings, ferrules, lab supplies).

Coordinate customer visits for Factory Acceptance Testing (FAT), managing visitor access, logistics, meeting schedules, and sign-off documentation.

Oversee routine lab calibration equipment maintenance schedules and third-party tool certification records.

Qualification and Experience

Education: Associate’s or Bachelor’s Degree in related technical field.

Experience: 3–5 years of experience in order handling, Supply Chain management, Logistics, Technical document control, or laboratory administration within an industrial manufacturing, instrumentation, oil & gas, or engineering company environment.

Competencies

• Rigorous Organization: Exceptional attention to detail in tracking multi-item project BOMs and organizing technical document packages without errors.
• Proactive Communication: Ability to coordinate across cross-functional teams (Proposal Engineers, Technicians, Managers, Customers).
• Multitasking Agility: Ability to balance routine laboratory administration duties with urgent project order processing demands.

Skills

• Proficiency with ERP systems (e.g., SAP, CRM, etc) for order entry, inventory control, and BOM tracking.
• Advanced proficiency in Microsoft Office (Word, Excel, Adobe Acrobat Pro) for document formatting and dossier compilation.
• Working knowledge of technical documentation structures (e.g., ITPs, FAT procedures, material certificates, logistics documentation, etc).

Yokogawa is an Equal Opportunity Employer.

Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status.

We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances.

Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.