Facilities Coordinator: Maintenance & Vendor Management

NAMAA; Riyadh Region; On-site; SAR 60,000 - 90,000; Full time

Job summary

NAMAA is seeking an organized Facility Coordinator to support the Facility Manager in Riyadh’s day-to-day maintenance. You will receive, log, prioritize, and dispatch work orders and coordinate technicians and vendors across sites.

Ideal candidates hold a Diploma or Bachelor's in engineering or facilities, 1–3 years of experience, knowledge of building systems, and fluency in Arabic and English. A Saudi driving license is required; role is onsite five days a week.

Qualifications

• Diploma or Bachelor's degree in Mechanical, Electrical, Civil, or related engineering / facilities field.
• 1-3 years of experience in facilities coordination, maintenance planning, or a building-services role.
• Working knowledge of building systems (HVAC, electrical, plumbing, fire safety, gas).
• Experience using a CMMS / CAFM or ticketing system and strong Excel / Google Sheets skills.
• Highly organized, with the ability to manage many open items and follow through to closure.
• Strong communication skills; fluency in Arabic and English.
• Valid Saudi driving license and willingness to move between Riyadh sites daily.

Responsibilities

• Receive, log, prioritize, and dispatch work orders from site operations teams and restaurant brands through the CMMS / ticketing system.
• Schedule and coordinate the daily work of facility technicians and external vendors across Riyadh sites.
• Track the preventive maintenance calendar (HVAC, kitchen exhaust, gas, firefighting, fire alarm, electrical, plumbing) and flag overdue items to the Facility Manager.
• Coordinate vendor visits: raise purchase requests, confirm scope and quotes, supervise access and completion, and verify invoices against work done.
• Maintain accurate records of inspections, permits, Civil Defense certificates, warranties, service logs, and equipment manuals.
• Manage the spare parts inventory and consumables: stock levels, reorders, and tracking of usage by site.
• Conduct site walk-throughs and basic inspections, and report hazards or defects.
• Follow up on open work orders until closure and keep requesters informed on status.
• Prepare weekly and monthly reports on work orders, PM completion, response times, vendor performance, and costs.
• Support the Facility Manager with budget tracking, incident documentation, and audit preparation.
• Support new-site openings and handovers (snag lists, asset tagging, documentation).

Skills

CMMS/CAFM familiarity

Excel proficiency

Highly organized

Arabic & English fluency

Education

Diploma or Bachelor's in Mechanical/Electrical/Civil or related facilities field

Tools

CMMS/CAFM

Job description

NAMAA is seeking an organized Facility Coordinator to support the Facility Manager in Riyadh’s day-to-day maintenance. You will receive, log, prioritize, and dispatch work orders and coordinate technicians and vendors across sites.

Ideal candidates hold a Diploma or Bachelor's in engineering or facilities, 1–3 years of experience, knowledge of building systems, and fluency in Arabic and English. A Saudi driving license is required; role is onsite five days a week.