Executive Secretary

Client of Taj HR; Jeddah; On-site; SAR 80,000 - 110,000; Full time

Job summary

Aljomaih Tyres is seeking an Executive Secretary to provide direct administrative and secretarial support to the CEO. The role requires excellent English communication, a polished professional presence, and the ability to handle confidential information with discretion.

Based in Jeddah, the candidate will manage calendars, prepare reports, coordinate meetings, and liaise with internal and external partners. 3–4 years of relevant experience and strong MS Office skills are essential.

Qualifications

• 3–4 years of relevant executive secretarial or senior admin experience.
• Excellent written and spoken English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in reports, business correspondence, meeting coordination, and calendar management.
• Strong interpersonal and communication skills with a professional presence.
• Highly organized with attention to detail and confidentiality.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO
• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and organize business engagements
• Prepare, review, and format reports, presentations, correspondence, and other business documents
• Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence
• Organize meetings, prepare agendas, record minutes when required, and follow up on action items
• Maintain accurate records, files, and confidential documents
• Prioritize tasks, manage deadlines, and make sound day‑to‑day decisions within the scope of the role
• Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO
• Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations

Skills

Executive secretarial experience

English proficiency

Report preparation

Calendar management

Discretion & confidentiality

Interpersonal communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

We are seeking a professional well-organized and detail-oriented Executive Secretary to provide direct administrative and secretarial support to the CEO of Aljomaih Tyres. The ideal candidate should have excellent communication skills, a polished professional presence, and the ability to handle responsibilities independently while maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO
• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and organize business engagements
• Prepare, review, and format reports, presentations, correspondence, and other business documents
• Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence
• Organize meetings, prepare agendas, record minutes when required, and follow up on action items
• Maintain accurate records, files, and confidential documents
• Prioritize tasks, manage deadlines, and make sound day‑to‑day decisions within the scope of the role
• Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO
• Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations

Requirements

• 3–4 years of relevant experience in executive secretarial, executive assistant or senior administrative support roles
• Excellent command of English both written and spoken
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
• Proven experience in report preparation, business correspondence, meeting coordination, and calendar management
• Excellent interpersonal and communication skills with a professional and polished presence
• Strong organizational skills and exceptional attention to detail
• Ability to work independently, exercise sound judgment, and make decisions within the assigned responsibilities
• A calm, composed, discreet, and dependable personality
• High standards of confidentiality, professionalism, and integrity