Executive Secretary

Taj HR; Jeddah; On-site; SAR 90,000 - 130,000; Full time

Job summary

Aljomaih Tyres is seeking an experienced Executive Secretary to provide direct administrative support to the CEO in Jeddah. The role demands discretion, professional presence, and strong communication to manage sensitive information and busy schedules.

You will coordinate calendars, prepare reports and presentations, handle correspondence, and liaise with internal teams and external partners to ensure smooth operations and timely decision making.

Qualifications

• 3-4 years of executive secretarial or senior admin experience.
• Excellent command of English, written and spoken.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience in preparing reports, business correspondence and meeting coordination.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO.
• Manage the CEO's calendar, schedule meetings, coordinate appointments, and organize business engagements.
• Prepare, review, and format reports, presentations, correspondence, and other business documents.
• Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence.
• Organize meetings, prepare agendas, record minutes when required, and follow up on action items.
• Maintain accurate records, files, and confidential documents.
• Prioritize tasks, manage deadlines, and make sound day-to-day decisions within the scope of the role.
• Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO.
• Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations.

Skills

Executive secretarial experience

Calendar management

Communication skills

Attention to detail

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Job Title: Executive Secretary to the CEO

Location: Saudi Arabia
Employment Type: Full-Time

About the Role

We are seeking a professional, well-organized, and detail-oriented Executive Secretary to provide direct administrative and secretarial support to the CEO of Aljomaih Tyres. The ideal candidate should have excellent communication skills, a polished professional presence, and the ability to handle responsibilities independently while maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO.
• Manage the CEO's calendar, schedule meetings, coordinate appointments, and organize business engagements.
• Prepare, review, and format reports, presentations, correspondence, and other business documents.
• Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence.
• Organize meetings, prepare agendas, record minutes when required, and follow up on action items.
• Maintain accurate records, files, and confidential documents.
• Prioritize tasks, manage deadlines, and make sound day-to-day decisions within the scope of the role.
• Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO.
• Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations.

Requirements

• 3-4 years of relevant experience in executive secretarial, executive assistant, or senior administrative support roles.
• Excellent command of English, both written and spoken.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Proven experience in report preparation, business correspondence, meeting coordination, and calendar management.
• Excellent interpersonal and communication skills, with a professional and polished presence.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and make decisions within the assigned responsibilities.
• A calm, composed, discreet, and dependable personality.
• High standards of confidentiality, professionalism, and integrity.