Executive Office & PMO Support Manager

Hill Intl.; Saudi Arabia; On-site; SAR 90,000 - 150,000; Full time

Job summary

Hill Intl. in Saudi Arabia seeks a Business Support Manager / Executive Assistant to enable the Executive Director and the PMO to operate with precision.

You will manage priorities, communications, meetings, and governance support, while coordinating cross-functional teams, onboarding, and documentation workflows.

This role requires a Bachelor's degree or relevant experience, strong MS Office skills, and proven ability to handle multiple tasks under tight deadlines.

Qualifications

• Bachelor's degree or relevant experience in business support or office management.
• Strong written and verbal communication with diverse stakeholders.
• Proficiency in MS Office (Outlook, Teams, SharePoint, Excel, Word, PowerPoint).

Responsibilities

• Manage executive priorities, communications, and meetings, ensuring effective leadership coordination.
• Streamline cross-functional workflows and standardize templates and trackers for efficient project management.
• Support the development and implementation of PMO governance routines and reporting processes.
• Conduct research, compile information, and provide recommendations to executive management for informed decision-making.
• Create and maintain action trackers, project plans, schedules, and controlled support records for organized project execution.
• Provide administrative, operational, and executive support to the ED and assigned functions.
• Coordinate employee onboarding, offboarding, and staff movement, ensuring a smooth transition process.
• Assist with training, knowledge sharing, and document control guidance to enhance team coordination and productivity.
• Support recruitment and resource processes, including CV coordination and interview scheduling.
• Manage calendars, schedule appointments, and coordinate meeting logistics for efficient time management.

Skills

Executive support

Stakeholder management

Agenda management

Cross-functional coordination

Document control

Leadership-support

Education

Bachelor's degree or relevant experience

Tools

Outlook

Teams

SharePoint

Excel

Word

PowerPoint

Job description

Hill Intl. in Saudi Arabia seeks a Business Support Manager / Executive Assistant to enable the Executive Director and the PMO to operate with precision.

You will manage priorities, communications, meetings, and governance support, while coordinating cross-functional teams, onboarding, and documentation workflows.

This role requires a Bachelor's degree or relevant experience, strong MS Office skills, and proven ability to handle multiple tasks under tight deadlines.