Executive Office Manager

Moyasar; Saudi Arabia; On-site; SAR 180,000 - 240,000; Full time

Job summary

Moyasar is seeking an Executive Office Manager to work closely with our CEO and Chairman. You will manage executive schedules, travel logistics, and important meetings while ensuring the Executive Office runs smoothly.

The role requires exceptional organization, professionalism, and discretion, with experience supporting C-level executives and strong bilingual communication in Arabic and English.

Qualifications

• Bachelor's degree required.
• Experience in executive support, office management, or a similar role.
• Experience working closely with C-level executives or senior leadership.
• Excellent organization, calendar management, and follow-up skills.
• Strong communication and interpersonal skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong Arabic and English communication skills.

Responsibilities

• Manage calendars, meetings, and appointments for the CEO and Chairman.
• Coordinate internal and external meetings and ensure everything is well prepared.
• Manage travel arrangements, itineraries, and related logistics.
• Prepare meeting agendas, documents, presentations, and other materials when needed.
• Track important action items and follow up with the relevant teams.
• Coordinate communication between the Executive Office and teams across Moyasar.
• Support communication and meetings with partners, banks, regulators, and other external stakeholders.
• Handle executive correspondence and confidential information professionally.
• Organize executive visits, events, and important meetings.
• Support the CEO and Chairman with day-to-day administrative and coordination needs.
• Ensure the Executive Office remains organized and runs smoothly

Skills

Calendar management

Communication skills

Discretion and confidentiality

Multitasking

Education

Bachelor's degree

Job description

About The Role

We're looking for an Executive Office Manager to join Moyasar and work closely with our CEO and Chairman.

You’ll manage executive schedules, meetings, communication, travel, and key follow-ups, while helping keep the Executive Office organized and running smoothly. This role requires someone highly organized, professional, discreet, and comfortable working closely with senior leadership.

What You'll Do

• Manage calendars, meetings, and appointments for the CEO and Chairman.
• Coordinate internal and external meetings and ensure everything is well prepared.
• Manage travel arrangements, itineraries, and related logistics.
• Prepare meeting agendas, documents, presentations, and other materials when needed.
• Track important action items and follow up with the relevant teams.
• Coordinate communication between the Executive Office and teams across Moyasar.
• Support communication and meetings with partners, banks, regulators, and other external stakeholders.
• Handle executive correspondence and confidential information professionally.
• Organize executive visits, events, and important meetings.
• Support the CEO and Chairman with day-to-day administrative and coordination needs.
• Ensure the Executive Office remains organized and runs smoothly

Requirements

• Bachelor's degree.
• Experience in executive support, office management, or a similar role.
• Experience working closely with C-level executives or senior leadership.
• Excellent organization, calendar management, and follow-up skills.
• Strong communication and interpersonal skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong Arabic and English communication skills