Administrative Assistant

Basamh Trading & Industries Group; Jeddah; On-site; SAR 120,000 - 180,000; Full time

Job summary

Basamh Group is seeking an Executive Assistant to provide high-level administrative and organizational support to the Managing Director and executive team in Jeddah. The role focuses on ensuring smooth coordination, time efficiency, and effective communication across stakeholders.

You will manage calendars, arrange travel, prepare meeting materials, and maintain discretion with confidential information while collaborating with leaders across the business units.

Qualifications

• 1-3 years of relevant experience.
• Bachelor's degree in Business Administration or a related field is required.
• Strong organizational and written/spoken communication skills.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage the calendar, appointments, and scheduling for the Managing Director and executives.
• Coordinate schedules for cross-functional meetings and align with leadership teams.
• Prepare materials for meetings, including agendas, presentations, minutes, and follow-ups.
• Serve as the first point of contact for communications directed to the MD with discretion.
• Arrange complex travel including flights, accommodations, visas, and itineraries.
• Support event planning and logistics for executive meetings and offsites.
• Coordinate with departments to ensure smooth operations and information flow.
• Perform general admin tasks such as archiving, data entry, and supplies coordination.

Skills

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Email management

Job description

Description:

At Basamh Group, our mission is to grow people and companies by empowering individuals and fostering collaborative relationships to achieve sustainable success. Backed by over 75 years of experience, we've built a strong, consumer-centric ecosystem serving the MEA region. Our excellence in distribution is driven by Basamh Trading Company (BTC) in retail and Specialized Food Services (SFS) in HORECA. GoodyCo leads our efforts in marketing and brand building, while Thokoman Foods anchors our manufacturing capabilities.

Guided by our core values of true ownership, passion to grow, transparency and family spirit, we are committed to establishing long-term partnerships with our people and all those we work with. We aim to strengthen our network, uplift our communities, and build a legacy of homegrown success stories that inspire the leaders of tomorrow.

Job Overview:

To provide high-level administrative and organizational support to the Managing Director and executive team to ensure smooth coordination, time efficiency, and effective communication across stakeholders.

Key Responsibilities:

• Manage the calendar, appointments, and scheduling of the Managing Director, including prioritization of meetings, travel, and events.
• Coordinate schedules for other executive leaders and ensure alignment for cross-functional meetings and engagements.
• Organize and prepare materials for internal and external meetings, including agendas, presentations, minutes, and follow-ups.
• Serve as the first point of contact for internal and external communications directed to the Managing Director; manage correspondence, emails, and calls with discretion and professionalism.
• Handle complex travel arrangements, including flight bookings, accommodations, visa processing, and detailed itineraries for the Managing Director and occasionally for other executives.
• Support event planning and logistics for executive meetings, board sessions, and leadership offsites.
• Coordinate with departments and executive assistants across the company to ensure smooth operations and communication flow.
• Perform general administrative tasks including document archiving, data entry, supplies coordination, and ad-hoc requests as needed.

Take minutes of meeting, such as Lead Team Meetings, Business Reviews, etc. and share them subsequently.

Minimum Requirements:

• 1 - 3 years of relevant experience.
• Bachelor's degree in Business Administration or a relevant field is required.

Working Environment:

At Basamh Group, we pride ourselves on attracting talented individuals by offering dynamic and rewarding professional opportunities that inspire growth and innovation. We are deeply committed to fostering a culture of growth by supporting continuous development through hands-on learning, comprehensive online resources, interactive training, and personalized coaching. Guided by our core value of family spirit, we cultivate an environment where every individual feels valued, supported, and empowered to thrive. We ensure our people contribute to our collective success while finding fulfillment and pride in being part of the Basamh Group family.