Executive Assistant to Managing Director — Strategic Admin

Abdul Latif Jameel Enterprises; Jeddah; On-site; SAR 134,000 - 201,000; Full time

Job summary

Abdul Latif Jameel Logistics provides essential executive support in Jeddah, handling calendar management, briefing material preparation, and communications for the Managing Director and leadership team.

Role focuses on confidential coordination, travel, and project support, with a strong emphasis on documentation control and process automation using MS Office and collaboration tools. Fluency in English and Arabic is required.

Qualifications

• Bachelor's degree in a related field.
• Minimum 5 years of relevant experience.
• At least 2 years of experience supporting senior executives.
• Professional Administration or Executive Assistant certification is preferred.
• Excellent written and verbal communication in English and Arabic.
• Advanced proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage the Managing Director's calendar, priorities, meetings, travel, and commitments with confidentiality.
• Prepare agendas, briefing packs, presentations, minutes, and action trackers; follow up to closure.
• Coordinate executive correspondence and document circulation with auditable records; provide timely updates to stakeholders.
• Support leadership meetings, board-related requirements, visits, and special projects as assigned.
• Maintain secure filing systems and improve workflows through digital tools, templates, trackers, and reminders.

Skills

Customer Focus

Planning & Organization

Communication

Attention to Detail

English & Arabic Proficiency

Education

Bachelor's degree in Business Administration/Management/English

Tools

Microsoft Office

Collaboration Tools

Job description

Abdul Latif Jameel Logistics provides essential executive support in Jeddah, handling calendar management, briefing material preparation, and communications for the Managing Director and leadership team.

Role focuses on confidential coordination, travel, and project support, with a strong emphasis on documentation control and process automation using MS Office and collaboration tools. Fluency in English and Arabic is required.