Executive Assistant - KSA National

AWS EMEA SARL (Saudi Arabia Branch); Riyadh; On-site; SAR 180,000 - 280,000; Full time

Job summary

AWS is seeking a dedicated Executive Assistant to provide 1:1 support to the KSA Managing Director, coordinating complex calendars, travel and events, and partnering with global EA teams.

You will maintain confidentiality, manage meeting agendas, space planning, and drive process improvements in a fast-paced, high-tech environment, delivering results with discretion and professionalism.

Qualifications

• Experience with Microsoft Office products and applications.
• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

Responsibilities

• Expertly manage complex VP calendar across multiple time zones.
• Maintain strict confidentiality regarding calendar information.
• Conceptualize and execute team events and shared meeting agendas.
• Design and implement onsite team-building events to boost morale.
• Drive continuous improvement in team processes and efficiency.

Skills

MS Office

Process improvements

Fast-paced tech

Efficiency design

Job description

AWS is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to provide 1:1 supporting to the KSA Managing Director. The Executive Assistant will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within the organization.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all–hands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.
Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

Key job responsibilities

• Expertly manage complex a VP calendar across multiple time zones and occasional coverage for other executives when EAs are out of office.
• Maintain strict confidentiality regarding all calendar information and executive activities.
• Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.
• Design and implement onsite team-building events that boost morale and foster collaboration.
• Drive continuous improvement in team processes and project efficiency.

Experience

• Experience with Microsoft Office products and applications
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

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