Executive Assistant

Promedjobs; Jeddah, Dammam, Riyadh; On-site; SAR 133,920 - 167,400; Full time

Benefits offered by this job

Accommodation provided

Transportation provided

Job summary

Hapag Lloyd Saudi Ltd. is seeking an Executive Assistant to join their team in Jeddah, Saudi Arabia. The role involves managing the Managing Director’s calendar, coordinating meetings, and ensuring professional communication with stakeholders.

Applicants should have at least 2 years of experience in a similar role, possess excellent organizational skills, and be below 35 years of age. Benefits include accommodation and transportation provided by the company.

Qualifications

• Minimum of 2 years of experience as an Executive Assistant.
• Ability to manage the Managing Director’s schedule effectively.
• Excellent communication skills with professional correspondence.

Responsibilities

• Coordinate internal and external meetings and prepare agendas.
• Act as the first point of contact for stakeholders.
• Arrange travel plans including flights, visas, and transport.

Skills

Calendar & Meeting Management

Communication & Correspondence

Travel & Logistics

Documentation & Reporting

Administrative Support

Confidentiality & Coordination

Education

Degree Original

Job description

We are Hiring Executive Assistant for Hapag Lloyd Company Located in Kingdom of Saudi Arabia

About Us,

Join Hapag Lloyd Saudi Ltd, a global leader in shipping with deep roots in the Kingdom and offices in Jeddah, Dammam, and Riyadh. We connect Saudi Arabia to the world through major ports and weekly services, driving trade in petrochemicals, foodstuff, and more. Be part of a diverse inclusive team with a strong Saudization commitment and real career growth.

Position: Executive Assistant

Experience: 2 years

Age: Below 35 years

Department: Any

Special Eligibility: Transferable Iqama

Nationality: Indian

Contract Duration: 2 years

Accommodation: Provided

Transportation: Provided

Required Documentations: Updated Resume, Passport Copy, Degree Original, Experience Certificates

Job responsibilities of Executive Assistant

• Calendar & Meeting Management: Coordinate internal and external meetings, manage the Managing Director’s schedule, and prepare agendas and logistics.
• Communication & Correspondence: Act as the first point of contact for stakeholders, screen calls and emails, draft responses, and maintain professional communication.
• Travel & Logistics: Arrange travel plans including flights, visas, hotel bookings, transport; manage expense reports and itineraries.
• Documentation & Reporting: Prepare presentations, reports, and briefing materials for meetings and trips.
• Administrative Support: Provide secretarial support during meetings, distribute minutes, and follow up on action items.
• Confidentiality & Coordination: Maintain discretion and professionalism while coordinating with senior internal and external stakeholders.

Location: 2nd Industrial City, Riyadh 14331 Kingdom Of Saudi Arabia