Executive Assistant

Elegantia clinic; Ar Rass, Jeddah; On-site; SAR 89,000 - 156,000; Full time

Job summary

Integrated Elegance Medical Company (Elegantia Clinics) in Jeddah is seeking an Executive Assistant to manage clinic schedules, coordinate appointments, handle calls, and welcome visitors.

The successful candidate will support management with research and report preparation, maintain confidentiality, and assist with daily operations while ensuring a professional patient experience. Fluency in Arabic and English is required.

Qualifications

• Excellent communication and interpersonal skills required.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite.
• Ability to multitask, prioritize, and work efficiently.
• Experience in research and report preparation.
• High level of discretion and professionalism.
• Bachelor’s degree in Business Administration, Communication, or related field (preferred).
• Experience in healthcare setting is a plus.
• Fluency in Arabic and English is required.

Responsibilities

• Manage the clinic calendar and schedule appointments efficiently.
• Handle incoming calls and inquiries and provide administrative support.
• Welcome patients and visitors and ensure a professional experience.
• Assist in preparing reports and conducting administrative research.
• Maintain confidentiality and adhere to internal policies.
• Support the team with daily administrative tasks and workflow coordination.

Skills

Communication skills

Organizational skills

MS Office

Multitasking

Research & report prep

Discretion & professionalism

Arabic & English fluency

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Job description

Company: Integrated Elegance Medical Company ( Elegantia Clinics )

Employment Type: Full-time

About Us

Integrated Elegance Medical Company (Elegantia Clinics) is a specialized aesthetic clinic dedicated to providing advanced cosmetic, dermatology, and laser treatments. We are committed to delivering exceptional patient care through cutting-edge technology, personalized treatment plans, and a highly skilled medical team, all within a professional environment that fosters excellence, innovation, and continuous improvement.

Role Description

We are seeking a highly organized and professional Executive Assistant to join our team in Jeddah. The successful candidate will be responsible for managing clinic schedules, coordinating appointments, handling calls, welcoming visitors, and supporting management with research and report preparation to ensure smooth daily operations.

Key Responsibilities

• Manage the clinic calendar and schedule appointments efficiently
• Handle incoming calls and inquiries and provide administrative support
• Welcome patients and visitors and ensure a professional experience
• Assist in preparing reports and conducting administrative research
• Maintain confidentiality and adhere to internal policies
• Support the team with daily administrative tasks and workflow coordination

Qualifications

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite
• Ability to multitask, prioritize, and work efficiently
• Experience in research and report preparation
• High level of discretion and professionalism
• Bachelor’s degree in Business Administration, Communication, or a related field (preferred)
• Experience in a healthcare setting is a plus
• Fluency in Arabic and English is required

Why Join Us

• Professional and supportive work environment
• Opportunities for growth and career development
• Work with a distinguished team in a dynamic healthcare sector