Executive Assistant (Saudi Nationals Only)

Le Méridien Hotels & Resorts; Al Khobar; On-site; SAR 30,000 - 42,000; Full time

Job summary

Le Méridien Al Khobar is seeking an Administrative Manager to support the General Manager and team with documentation, correspondence, and scheduling. This role handles initial inquiries, records and tracks problem resolution, and coordinates internal meetings.

You will transcribe minutes, prepare reports, manage files, assist with guest and employee communications, and ensure safety and professional standards are maintained.

Qualifications

• High school diploma or GED is required with 2 years of admin/clerical experience.
• An associate degree in Secretarial Studies, Business Administration or Hotel/Restaurant Management is acceptable with no work experience.

Responsibilities

• Assists managers in preparation of reports and presentations.
• Attends meetings, transcribes and distributes minutes as needed.
• Maintains files and mailing systems and supports department staff.
• Provides receptionist duties and answers department phones.

Education

High school diploma or GED

2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major

Job description

Additional Information

Job Number 26107983

Job Category Administrative

Location Corniche Boulevard, Al Khobar, Saudi Arabia, Saudi Arabia, 31952VIEW ON MAP

Schedule Full Time

Located Remotely? N

Position Type Management

Job Summary

Supports the General Manager and his/her team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.

CANDIDATE PROFILE

Education And Experience

• High school diploma or GED; 2 years experience in the administrative assistance, clerical services, or related professional area.
• OR
• 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required.

CORE WORK ACTIVITIES

Providing Documentation and Reporting Support

• Assists managers in preparation of various reports and presentations.
• Assists with the design and preparation of statistical reports as needed.
• Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.
• Makes new files, maintains existing files.
• Maintains giveaway/donation files and assists in making reservations.
• Provides administrative support to manager/s and department.

Supporting Correspondence

• Composes, produces and signs correspondence on routine matters.
• Produces and distributes correspondence as required.
• Answers department phones.
• Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.
• Sorts and distributes mail.

Ensuring Exceptional Customer Service

• Providing services that are above and beyond for customer satisfaction and retention.
• Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers on a daily basis.
• Attends meetings and communicates with executive and peers as an effort to improve quality of service.

Additional Responsibilities

• Ensures VIP amenity requests from GM/DOPS are handled in timely manner.
• Signs for managers and release, with specific permission.
• Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.
• Analyzes information and evaluating results to choose the best solution and solve problems.
• Attends meetings to plan, organize, prioritize, coordinate and manage activities.
• Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.
• Informs and/or updates the executives and peers on relevant information in a timely manner.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We’re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le Méridien. In joining Le Méridien, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.