Entry‑Level Secretary & Admin Assistant (Diploma)

Khalejy; Riyadh; On-site; SAR 36,000 - 66,000; Full time

Job summary

King Khalid Eye Specialist Hospital in Riyadh is inviting applications for a secretary position available to diploma holders with no experience. The role covers administrative and secretarial duties, requires a two-year diploma in related fields and proficiency in MS Office.

The position emphasizes confidentiality, archiving, scheduling, and liaison with department heads. The successful candidate will handle calls, greet visitors, manage documents, assist in preparing reports and budgets,

Qualifications

• Diploma (2 years) in Hospital Management, Business Administration, Public Administration, Office Management, or Secretarial fields or equivalent.
• Saudi national is required.
• No prior experience is required.
• Proficiency in using computers, especially Microsoft Office programs.
• Organizing employee leave schedules in cooperation with the department head.
• Responsible for receiving, transmitting, and distributing correspondence and reports with confidentiality.
• Create, implement and maintain an archiving system for all correspondence and records.
• Review documents to ensure accuracy.
• Assist the head of department with simple executive duties as requested.
• Assist the manager in preparing correspondence, reports, department budget and other documents.
• Arrange and coordinate committees, meetings, and sites.
• Record minutes of department and staff meetings.
• Manage travel and schedules as needed.
• Perform duties professionally and confidentially.
• Perform all other duties as requested.

Responsibilities

• Receive, transmit, and distribute correspondence and reports with confidentiality.
• Create and maintain an archiving system for all correspondence and records.
• Assist head of department with correspondence, reports and budgets.
• Arrange meetings, travel and schedules; coordinate committees and sites.
• Answer calls, greet visitors, and direct staff as needed.
• Record minutes of meetings and manage documentation.
• Perform all other duties as requested or assigned.

Education

Diploma in Hospital Management

Tools

Microsoft Office

Job description

King Khalid Eye Specialist Hospital in Riyadh is inviting applications for a secretary position available to diploma holders with no experience. The role covers administrative and secretarial duties, requires a two-year diploma in related fields and proficiency in MS Office.

The position emphasizes confidentiality, archiving, scheduling, and liaison with department heads. The successful candidate will handle calls, greet visitors, manage documents, assist in preparing reports and budgets,