Executive Secretary & Administrative Coordinator

Khalejy; Riyadh; On-site; SAR 56,000 - 100,000; Full time

Job summary

Khalejy is seeking a secretary with a diploma or higher in Riyadh to provide administrative support to the direct supervisor. The role covers scheduling, call handling, travel bookings, minutes, and liaison with stakeholders to prepare necessary files.

The ideal candidate will manage office supplies, mail, and facilities, while ensuring compliance with ministry rules and cybersecurity policies. Additional duties may be assigned as needed.

Qualifications

• Diploma in business administration or related field.
• Bachelor's degree in business administration preferred.
• Strong organizational and communication skills required.

Responsibilities

• Coordinate administrative support for the direct supervisor, including scheduling meetings.
• Process calls, manage conference calls, and handle travel bookings.
• Prepare meeting minutes and record attendance.
• Coordinate with stakeholders to prepare files for key meetings.
• Prepare requests and documents for the direct supervisor based on priority.
• Arrange office supplies and manage correspondence for the supervisor.
• Oversee facilities and office-related tasks, including hospitality services.
• Adhere to Ministry regulations, cybersecurity policies, and unit procedures.
• Perform additional tasks as assigned by direct supervisors.

Skills

Time management

Prioritization

Customer service

Teamwork

Written and verbal communication

Problem solving

Initiative

Flexibility

Decision making

Analytical thinking

Education

Diploma in business administration

Bachelor's degree in business administration

Job description

Khalejy is seeking a secretary with a diploma or higher in Riyadh to provide administrative support to the direct supervisor. The role covers scheduling, call handling, travel bookings, minutes, and liaison with stakeholders to prepare necessary files.

The ideal candidate will manage office supplies, mail, and facilities, while ensuring compliance with ministry rules and cybersecurity policies. Additional duties may be assigned as needed.