Document Controller – Maintenance & Compliance Records

hudsonmanpower; Saudi Arabia; On-site; SAR 30,466 - 36,493; Full time

Job summary

hudsonmanpower is seeking a Document Controller to manage maintenance and project documents, ensuring accuracy, proper review, and timely distribution to support operations and audits.

You will maintain electronic and hard-copy records, control document revisions, liaise with site teams, and assist in audits and reporting. Minimum 5 years' experience in industrial environments and proficiency in MS Office and DMS/EDMS are required.

Qualifications

• Minimum 5 years of experience as a Document Controller.
• Experience in maintenance, industrial, oil & gas, or petrochemical environments preferred.
• Proven experience handling technical documentation such as equipment manuals, P&IDs, preventive maintenance records, technical and inspection reports.
• Familiarity with Document Management Systems (DMS / EDMS).
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Document Control & Management: Control, register, receive, distribute, and archive all maintenance-related documents including drawings, manuals, procedures, work orders, inspection reports, and technical records.
• Maintain proper document numbering, classification, and filing systems for easy retrieval.
• Ensure only latest approved revisions of documents are issued and used at site.
• Version Control & Compliance: Track document revisions, approvals, comments, and transmittals.
• Maintain strict version control to avoid use of obsolete documents.
• Ensure documents comply with approved document control procedures and quality requirements.
• Coordination & Interface: Coordinate with maintenance, engineering, and project teams to collect, update, and close documentation.
• Follow up with concerned departments for pending documents, approvals, and revisions.
• Support smooth information flow between site teams and management.
• Electronic & Hard Copy Records: Maintain electronic document management systems (DMS/EDMS) and hard-copy filing systems.
• Ensure documents are securely stored, backed up, and protected against loss or damage.
• Control access to sensitive and confidential documents.
• Audit & Reporting Support: Provide required documents during audits, inspections, and compliance reviews.
• Prepare document status reports, transmittal logs, and document registers for management review.
• Support maintenance schedules and project timelines through timely document availability.

Skills

Document control

DMS/EDMS

MS Office

Coordination

Attention to detail

Tools

MS Office

Job description

hudsonmanpower is seeking a Document Controller to manage maintenance and project documents, ensuring accuracy, proper review, and timely distribution to support operations and audits.

You will maintain electronic and hard-copy records, control document revisions, liaise with site teams, and assist in audits and reporting. Minimum 5 years' experience in industrial environments and proficiency in MS Office and DMS/EDMS are required.