Document Controller – KSA National (EDMS & Compliance)

KEO International; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

KEO is seeking a seasoned Document Controller based in Jeddah, Saudi Arabia. You will establish and manage a robust document control system across the construction and defects liability period, ensuring all technical submissions, correspondence, and records are received, tracked, archived, and retrieved per project procedures and EDMS usage.

The role requires coordinating with Discipline leads, maintaining submission trackers, and supporting daily to monthly reporting while ensuring compliance

Qualifications

• 5 years work experience on major construction projects.
• Diploma or Bachelor degree in Business Administration required.
• Experience with EDMS platforms (Aconex, SharePoint) is essential.

Responsibilities

• Establish and maintain a comprehensive Document Control System for the project duration.
• Implement and manage the approved EDMS for all project documentation.
• Develop and enforce standard document numbering, filing, and transmittal procedures.
• Receive, log, and distribute all Contractor submissions including Shop Drawings, MARs, Method Statements, Technical Specifications, Calculations, RFIs, As-Built Drawings, O&M Manuals.
• Maintain a live tracker of all submissions with clear status (Received, Under Review, Approved, Rejected, Revised).
• Ensure timely return of reviewed documents with Comment Review Sheets and track status of comments.
• Control all incoming and outgoing project correspondence and notices.
• Prepare and issue formal transmittals and maintain records of communications.
• Support daily, weekly, and monthly reports preparation.
• Archive all project records in a structured, secure, indexed manner at close-out.

Skills

Document control

Attention to detail

English communication

Independence

Education

Diploma in Business Admin

Tools

Aconex

SharePoint

Job description

KEO is seeking a seasoned Document Controller based in Jeddah, Saudi Arabia. You will establish and manage a robust document control system across the construction and defects liability period, ensuring all technical submissions, correspondence, and records are received, tracked, archived, and retrieved per project procedures and EDMS usage.

The role requires coordinating with Discipline leads, maintaining submission trackers, and supporting daily to monthly reporting while ensuring compliance