Document Controller - Construction & Infrastructure

Jasara Program Management Company; Riyadh; On-site; SAR 70,000 - 100,000; Full time

Job summary

Jasara Program Management Company (Jasara PMC) seeks an experienced Document Controller to manage project documents and records throughout their lifecycle. You will process drawings, specifications, and submittals, control revisions, and ensure compliance with EDMS procedures.

This role interfaces with project teams and external contacts to uphold quality and regulatory standards. Ideal candidates have 5–7 years in document control within construction or engineering, and strong organizational,

Qualifications

• Bachelor’s degree in business administration, Information Management, or related field.
• 5-7 years of experience in document control in a construction, engineering, or related industry.
• Competent demonstrated knowledge of document control procedures, processes, and tools.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Familiarity with project management tools and software, such as (EDMS) – ACONEX, Microsoft Office Excel and word or similar scheduling and collaboration platforms.
• Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel.
• Strong organizational, problem-solving, and analytical skills to support the effective delivery of projects.
• Excellent communication and interpersonal abilities to interact with both internal and external stakeholders.
• Analytical and thorough, problem-solving ability
• Ability to work under pressure and manage multiple priorities effectively.
• Flexibility and adaptability in responding to changing business requirements.
• Effectively manages and prioritizes workload and delivers to tight deadlines.

Responsibilities

• Follows document control procedures and processes for the management of project documents and records.
• Reviews and processes incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
• Monitors and controls document revisions, ensuring that the latest revisions are available to project team members.
• Checks compliance and quality of documents, adheres to the requirements.
• Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
• Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
• Uses the electronic document management system (EDMS)in accordance with established procedures and standards.
• Regularly updates the Document Distribution Matrix in EDMS.
• Regularly reviews and makes required updates to workflow templates in EDMS and updates associated documentation of same.
• Provides support to project team members, end users and Contractors on the use of the EDMS and other document control tools and systems, as applicable.
• Ensures compliance with project requirements and regulatory standards for document control.
• May assist in the preparation of project reports and presentations, as required.
• Performs other document control-related duties as assigned by the Project Manager or other senior staff.
• May assemble and bind final copy involving spiral bind or related equipment.

Skills

5-7 years document control experience

Document control procedures

Independent and collaborative work

Cross-functional teamwork

Strong organizational skills

Problem-solving

Analytical skills

Communication

Prioritization under pressure

Education

Bachelor’s degree in business administration

Tools

ACONEX EDMS

Microsoft Excel

Microsoft Word

Job description

Jasara Program Management Company (Jasara PMC) seeks an experienced Document Controller to manage project documents and records throughout their lifecycle. You will process drawings, specifications, and submittals, control revisions, and ensure compliance with EDMS procedures.

This role interfaces with project teams and external contacts to uphold quality and regulatory standards. Ideal candidates have 5–7 years in document control within construction or engineering, and strong organizational,