Document Controller - Aconex and Excel

AECOM Middle East Ltd; Riyadh; On-site; SAR 180,000 - 300,000; Full time

Benefits offered by this job

Day 1 onboarding

Medical, dental, vision, life benefits

Paid time off

Job summary

AECOM is seeking an experienced Document Controller in Riyadh, Saudi Arabia, to support Buildings and Places projects. You will manage project documents, use Aconex and Excel to track workflows, and ensure timely distribution of information to stakeholders.

This on-site role requires strong organizational skills and a track record in records management. Candidates should bring 8+ years of related experience and advanced proficiency in Aconex and Microsoft Excel.

Qualifications

• Minimum 8 years of professional experience in document control, records management, or related field.
• Advanced practical experience using Aconex for document management, tracking and distribution.
• Expert-level Microsoft Excel skills including advanced formulas, data management, reporting.
• Proven ability to establish and maintain document control systems and protocols.
• Strong organizational skills and attention to detail in managing multiple documentation tasks.
• Ability to coordinate with multiple project stakeholders and maintain accurate registers.

Responsibilities

• Manage and maintain accurate project documents, records, and related information.
• Organize, classify, and track project documentation in line with requirements.
• Maintain document control systems and procedures for the project.
• Ensure project correspondence is recorded and distributed timely to stakeholders.
• Monitor submissions, approvals, revisions, and outstanding actions.
• Maintain accurate document registers and supporting records.
• Coordinate document exchanges between internal teams and participants.
• Ensure information is updated in accordance with workflows.

Skills

Aconex proficiency

Excel proficiency

Document control

Records management

Coordination

Attention to detail

Tools

Aconex

Microsoft Excel

Job description

Document Controller - Aconex and Excel Job Snapshot

Role: Document Controller - Aconex and Excel - Location: Riyadh, Saudi Arabia - Industry: Construction - Function: Filing-Records Management - Experience: Minimum 8 years - Job Type: Full Time - Work Arrangement: On-site

Overview

AECOM is seeking an experienced Document Controller to support its Buildings and Places business in Riyadh, Saudi Arabia. The role focuses on maintaining accurate project documentation, managing records, and coordinating document workflows using Aconex and Microsoft Excel. The successful candidate will be responsible for organizing project correspondence, tracking document submissions and approvals, maintaining Excel-based registers, and ensuring that project information is accurately recorded and distributed to relevant stakeholders. This position requires a minimum of eight years of experience in document control, records management, or a related field, together with advanced proficiency in Aconex and Microsoft Excel. Strong organizational skills, attention to detail, and the ability to manage multiple documentation activities are essential.

Job Details

Country: Saudi Arabia

City: Riyadh

Industry: Construction

Function: Filing-Records Management

Salary: Not disclosed

Gender: No Preference

Candidate Nationality: Not specified

Job Type: Full Time

Work Arrangement: On-site

Key Responsibilities

Document Control and Records Management

• Manage and maintain accurate project documents, records, and related information.
• Organize, classify, and track project documentation in accordance with company and project requirements.
• Maintain comprehensive document control systems and procedures.
• Ensure project correspondence is recorded and distributed to relevant stakeholders in a timely manner.
• Monitor document submissions, approvals, revisions, and outstanding actions.
• Maintain accurate document registers and supporting records.
• Ensure documentation is properly organized and accessible to authorized project personnel.
• Support consistent document control practices across assigned project activities.

Aconex Document Management

• Use Aconex to manage project documentation and correspondence.
• Monitor document workflows, submissions, approvals, and revision status.
• Track outstanding documents and follow up with relevant stakeholders.
• Maintain accurate records of document distribution and approval activities.
• Coordinate document exchanges between internal teams and project participants.
• Ensure document information is updated in accordance with established workflows.
• Support effective use of Aconex for project records and document tracking.

Microsoft Excel and Data Management

• Develop and maintain Excel-based document trackers, registers, and reports.
• Use advanced Excel formulas to support accurate data management and tracking.
• Organize and update project-related databases and information records.
• Monitor document status and reporting requirements through Excel.
• Prepare structured reports using relevant project data.
• Verify data accuracy and consistency across maintained records.
• Support efficient tracking and analysis of project documentation.

Project Documentation and Coordination

• Coordinate with internal teams and project stakeholders to maintain effective document flow.
• Prepare and organize project reports, correspondence, and technical information.
• Follow up on pending submissions and approvals.
• Ensure updated documentation is distributed to appropriate recipients.
• Assist project teams with document retrieval and records management requirements.
• Manage multiple documentation tasks while maintaining accuracy and established deadlines.
• Communicate document status and outstanding actions to relevant personnel.

Quality Assurance and Documentation Compliance

• Administer applicable company quality assurance program procedures.
• Ensure documentation complies with established company and project requirements.
• Maintain accurate and complete records to support documentation integrity.
• Review document control activities for consistency with approved procedures.
• Identify discrepancies or incomplete documentation requiring correction.
• Support adherence to quality assurance standards across document management workflows.

Document Production and Technical Materials

• Coordinate the production and reproduction of project documents.
• Manage reproduction of engineering drawings and technical materials.
• Prepare documentation for production teams and organizational personnel.
• Ensure reproduced documents are accurate and appropriately organized.
• Coordinate document preparation and distribution according to project requirements.
• Maintain appropriate records of document production activities.

Management Reporting

• Prepare regular document control reports and management updates.
• Provide information on document submissions, approvals, and revisions.
• Maintain accurate records of pending and completed documentation activities.
• Highlight outstanding documentation matters requiring follow-up.
• Support management reporting through Excel trackers and Aconex records.
• Ensure reports are clear, accurate, and delivered within required timeframes.

Qualifications and Experience

• Minimum 8 years of professional experience in document control, records management, or a related field.
• Advanced practical experience using Aconex for document management, tracking, and distribution.
• Expert-level Microsoft Excel skills, including advanced formulas, data management, database administration, and reporting.
• Demonstrated experience establishing and maintaining document control systems and protocols.
• Proven ability to manage complex document workflows.
• Experience maintaining documentation in accordance with quality assurance requirements.
• Proficiency in document production and reproduction of technical materials.

Required Skills

• Strong document control and records management capabilities.
• Advanced knowledge of Aconex workflows and document tracking.
• Excellent Microsoft Excel and data management skills.
• Ability to maintain accurate document registers and project records.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication.
• Ability to coordinate with multiple project stakeholders.
• Strong time management and prioritization skills.
• Ability to work independently and manage competing priorities.
• Accuracy in documentation, reporting, and information handling.

Additional Employment Information

AECOM requires all newly hired employees to attend an in-person Day 1 onboarding session at an AECOM office location as a condition of employment. The company is committed to maintaining a secure recruitment process and takes fraudulent hiring activity seriously.

Job Reference Information

Requisition ID: J10161504

Business Line: B&P - Buildings and Places

Business Group: DCS - Strategic Business Unit: Middle East and Africa

Career Area: Administration

Work Location Model: On-site

Benefits and Professional Development

• medical, dental, vision, life and disability coverage, paid time off, leave arrangements, employee assistance programs, well-being resources, retirement savings plans, and other benefits

About AECOM

AECOM is a global infrastructure consulting firm working with public- and private-sector clients across transportation, buildings, water, environment, and energy. The company provides services throughout the project lifecycle, including advisory, planning, design, engineering, program management, and construction management. With a global team of more than 50,000 professionals, AECOM delivers infrastructure projects and solutions that support communities and long-term development.

The company promotes equal employment opportunity, professional growth, collaboration, and a workplace built on respect.